HR Specialist (HR Ops)

Work Location: Makati City, Philippines

Drive seamless HR operations across recruitment, payroll, and compliance—ensuring accurate, timely, and employee-focused HR service delivery.

1. Recruitment & Hiring

• Conduct background checks via third-party providers
• Issue job offers and manage pre-employment requirements
• Review and validate candidate documents

1. Onboarding & HR Administration

• Coordinate onboarding logistics with IT, Admin, and Hiring Managers
• Prepare and explain employment contracts
• Facilitate HRIS, benefits, and government enrollments
• Maintain and update employee records (HRIS & 201 files)
• Conduct HR orientation for new hires

1. Payroll Administration

• Manage timekeeping and ensure payroll accuracy
• Coordinate with outsourced payroll vendor
• Handle payroll communications, inquiries, and reporting
• Maintain payroll calendar and ensure BCP readiness

1. Leave Management

• Monitor and update leave credits and balances
• Maintain leave records and generate reports

1. Special Payroll & Taxation

• Process 13th month pay and leave conversions
• Support tax annualization and BIR 2316 requirements
• Coordinate bonus payouts with payroll vendor

1. Benefits Administration

• Manage HMO and life insurance enrollment, renewal, and concerns
• Coordinate annual physical exams and health compliance
• Administer employee benefits (e.g., reimbursements, wellness programs)

1. Government Compliance

• Ensure compliance with DOLE, BIR, SSS, PhilHealth, and Pag-IBIG
• Process statutory benefits (loans, maternity, sickness, etc.)
• Handle reporting, documentation, and agency coordination

1. Policy Governance

• Review and update HR policies aligned with regulations and corporate standards
• Ensure consistent implementation across the organization

1. Employee Relations

• Support disciplinary processes in line with due process
• Maintain proper documentation of cases and resolutions

1. Offboarding

• Manage resignation and termination documentation
• Oversee clearance and final pay coordination
• Facilitate quit claim processing

• Bachelor’s degree in Human Resources, Psychology, Business, or related field
• 5–8 years of HR experience, with strong exposure to payroll, timekeeping, and benefits
• Solid knowledge of Philippine labor laws and statutory compliance
• Experience with HRIS and payroll systems
• High attention to detail and data accuracy
• Strong communication, problem-solving, and organizational skills
• Ability to manage multiple priorities in a fast-paced environment