Maintenance Coordinator | Work from Home

We’re Hiring: Maintenance Coordinator!

Looking for a role that fosters collaboration, creativity and career growth in a vibrant office environment? We got you covered!

Attach this together with your updated CV to become a priority applicant!

Schedule: Morning Shift

Job Description:

The role of Maintenance Coordinator will assist the National Workshop Manager by centralising administrative tasks for all staff. As the Maintenance Coordinator, you will oversee the coordination of the company’s heavy vehicle fleet and assets nationally, ensuring compliance with legislative regulations.

Your responsibilities include managing work orders and purchase orders for servicing and repairs in these regions, as well as ensuring national fleet registration compliance in collaboration with finance. Crucially, you will coordinate insurance and accident

management, involving communication with insurers and third-party providers.

Key Responsibilities:

• Providing full administrative support to the National Workshop Department
• Work collaboratively with the National Workshop Manager and National Fleet Manager
• Maintain daily phone communication with stakeholders, demonstrating strong professionalism and phone etiquette
• Collaborate with stakeholders to minimise downtime and ensure equipment is returned to service as quickly as possible
• Coordinate services, repairs, and defect resolution with Operations, Workshop teams, and external suppliers
• Audit, review, and invoice workshop jobs, ensuring accuracy and completion within required timeframes
• Ensuring all work orders are created, maintained, and completed in Freight 2020 on time
• Create and control all maintenance-related Purchase orders on time
• Maintain Fleet Asset folders
• Carry out Monthly Maintenance audit
• Ensure maintenance-related costs are being allocated to the correct GL cost account
• Coordinate and carry out all Workshop Office Administration, including answering/emailing suppliers' queries and calls
• Maintain filing requirements
• Ensure that all Maintenance operations are conducted in accordance with safety and compliance Policies.

• Carry out any other duties which are reasonably expected and directed by the National Maintenance Manager and or National Fleet Manager
• Work in line with company values
• Weekly Accident and incident data to be collated and circulated
• Weekly checks of fleet registration and advise to the National workshop Manager and the National Fleet Manager
• Defect management and reporting
• Manage non-conformance reporting relating to workshops and fleet
• Various monthly reporting requirements, including NHVAS, insurance, etc.

Qualification and requirements:

• Demonstrate high level of attention to detail and time management
• Demonstrated high-level stakeholder engagement skills including the capacity to engage core functions

• Demonstrated communication and interpersonal skills with the ability to produce clear and accurate communications that are appropriate for their intended audience.
• Understanding of National Heavy Vehicle Regulations and associated legislation
• Have a strong HSE culture within the team and wider business

Non-negotiable skills & requirements:

• Understanding of National Heavy Vehicle Regulations and associated legislation

Perks & Benefits (Work From Home):

• Comprehensive health and life insurance on your 16th day of employment, covering 1 free dependent on the 16th day of employment
• Flexible leave credits which may be used for vacation, emergency and sick leaves
• Quarterly perks boxes for WFH staff, offering groceries and snacks to keep you fueled Superb and exciting Mid-Year Parties – with items to give away and cash prizes!
• Endless opportunities for career advancement
• Annual Performance Review with Salary Increase
• We set you up for success with a company-provided PC/Laptop and fiber internet connection
• Tech-on-wheels Support
• Participate and join our CS Social Clubs and Special Interest Groups to connect with colleagues
• International career growth and connections
• Unlimited cash incentives for hired referrals
• Mental Wellness Employee Assistance program through Lifeworks
• In-house psychiatrist available to support employees' well-being
• Become part of the Employee Share Units program
• Cloudstaff Dream Points - To be used for bidding useful items like appliances, kitchenettes etc.

Established in 2005, Cloudstaff is a leading outsourcing company that empowers businesses to thrive through smarter talent solutions. We're passionate about creating a work environment that fosters your professional growth and overall well-being.

• Award-winning Culture: We're committed to building the #1 Workplace Everywhere, with a proven track record of staff engagement initiatives and industry recognition
• Invest in You: We support your development through comprehensive training programs, mentoring and opportunities for career advancement
• Thrive as an Individual: We offer a strong work-life balance with flexible schedules, meaningful perks and a collaborative team environment.

**To become a priority applicant, please share a 1-2 minute video introduction detailing you experience in this specific role. You can upload your video to the CSJobs platforms. Please use a clean, distraction-free background and speak clearly and articulately.**