Sales Operations & Procurement Coordinator (WFH and Night Shift)

JOB RESPONSIBILITIES

• Build and maintain accurate quotes and Bills of Materials (BOMs)
• Enter and update quote information in PSA and quoting systems
• Validate pricing, quantities, and scope alignment before order processing
• Ensure all quotes are complete and accurate prior to order submission

• Coordinate with vendors and distributors for pricing and quotations
• Validate product availability, pricing, and lead times
• Prepare purchase orders for internal review and approval
• Track vendor confirmations and monitor fulfillment timelines

• Track orders from placement through delivery completion
• Maintain accurate inventory, asset, and equipment records
• Coordinate shipping schedules and internal operational handoffs
• Monitor order progress and provide status updates when needed

• Maintain organized and accurate records of quotes, pricing, and orders
• Follow established workflows, documentation standards, and checklists
• Identify discrepancies, delays, or operational risks proactively
• Support process improvement initiatives for operational efficiency

• Strong organizational and administrative coordination skills
• Experience in sales operations, procurement, logistics, or vendor coordination
• Excellent attention to detail and accuracy in documentation
• Ability to manage multiple tasks and deadlines efficiently
• Strong communication and follow-up skills with internal teams and vendors
• Proficient in Microsoft Office, spreadsheets, and operational systems
• Comfortable working in a structured and process-oriented environment
• Ability to work independently in a remote setup

• Must be willing to work remotely on a full-time schedule
• Availability to overlap with US business hours
• Strong process discipline and documentation skills
• Ability to maintain confidentiality and handle sensitive operational data
• Reliable internet connection and professional remote work setup
• Ability to adapt to fast-paced operational environments
• Strong problem-solving and coordination abilities
• Commitment to accuracy, reliability, and operational excellence