Office Admin Assistant
Elemento 1412, Inc San Juan Full-time
- Administrative Support
- Draft, format, and distribute internal memos, reports, and client correspondence
ii. Organize and maintain filing systems (digital and physical)
iii. Monitor and replenish office supplies and ensure proper functioning of office equipment
iv. Coordinate company permits, compliance documents and renewals- Communication & Coordination
- Serve as the first point of contact for calls, emails, and office inquiries to suppliers, and subcontractors on behalf of management
ii. Maintain accurate contact lists and communication records
iii. Support inter-departmental coordination, especially between production, finance, and creative teams- Logistics & Operations
- Submit and track reimbursement claims and expense reports
ii. Process payment of office utilities, rentals, and other recurring expenses
iii. Assist in logistical planning for events, shoots, and client meetings when needed- Purchasing and Inventory Management
- Preparing, processing, and tracking purchase requests and orders, ensuring accuracy and timely delivery of goods.
ii. Maintaining positive relationships with suppliers, negotiating contracts, and resolving any issues that may arise.
iii. Conducting research to identify potential suppliers, evaluate their offerings, and ensure the company is getting the best value for their purchases.
iv. Maintaining accurate records of all purchases, including Inventory, requests, purchase orders, invoices, and supplier information.
Manila, 6 km from San Juan
Job Description
Posted on 14 April 2026
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