Office Admin

apartmentCanary Square International Corp. placeManila scheduleFull-time calendar_month4/17/26

The Office Admin is responsible for supporting both grower and internal farm administrative functions. This role ensures accurate data management, timely reporting, coordination of logistics, and proper handling of financial and operational documents to support daily farm operations.

Key Responsibilities

Data Management & Reporting

Collect and encode farm data into the DBMS system
Update and maintain accurate records in DBMS
Prepare and release daily farm reports
Encode and maintain Transportify summary records

Documentation & Compliance

Process and prepare shipping permits (including weekends when needed)
Handle JRS/LBC documents and prepare transmittals
Manage and organize JRS-related documentation
Prepare request letters and follow up with growers and area managers

Financial & Administrative Support

Prepare and submit liquidation reports
Consolidate liquidation summaries and proof of payments
Assist in internal liquidation summaries and documentation
Monitor and follow up grower/internal farm accounts receivable
Process payroll support (e.g., Saveplus payroll)
Handle reimbursement processing and documentation

Procurement & Inventory

Prepare Purchase Requests (PR) for feeds, chicks, and MedVac supplies
Input PR revisions and maintain accurate tracking
Monitor MedVac inventory and assist in procurement planning

Logistics & Coordination

Coordinate transport bookings (feeds transfer, MedVac deliveries)
Prepare Delivery Receipts (DR) prior to scheduled deliveries
Assist in driver coordination and scheduling
Confirm loading module schedules

Internal Operations Support

Handle internal requisitions (approvals, BDO uploads)
Maintain and update authorized signatories
Encode internal farm supply expenses in DBMS

Meetings & Communication

Prepare and release minutes of production meetings
Coordinate with treasury and accounting (A/R) for payment concerns
Collaborate with internal teams for operational concerns

Qualifications

Bachelor’s degree in Business Administration, Supply Chain Management, BS Financial Management or BS Accountancy
At least 1–2 years of experience in administrative or operations support (farm or logistics experience is a plus)
Proficient in MS Excel and database systems (DBMS)
Strong organizational and documentation skills
Good communication and coordination abilities
Detail-oriented and able to handle multiple tasks

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