Hr and Admin Staff

HR & Admin Staff

Location: BNK Building Unit H 21F Lot 9, Block 1 - Filam friendship Highway Brgy. Anunas Angeles City.

Role Overview

The ideal candidate is organized, detail-oriented, and capable of managing multiple tasks across both HR and administrative functions simultaneously.

Key Responsibilities

• Assist in the end-to-end recruitment process — job posting, applicant screening, scheduling of interviews, and coordination with hiring managers.
• Maintain and update employee records, 201 files, and HR databases accurately and confidentially.
• Monitor and verify Daily Time Records (DTR) of all employees — tracking attendance, tardiness, absences, and overtime.
• Coordinate with department heads to reconcile DTR discrepancies and ensure accurate payroll inputs.
• Assist in onboarding new employees — preparing employment requirements, orientation schedules, and initial documentation.
• Support the processing of employee benefits, government-mandated contributions (SSS, PhilHealth, Pag-IBIG), and related compliance requirements.

• Process and renew business permits, barangay clearances, and other local government requirements on time.
• Coordinate with relevant government agencies — BIR, DTI, SEC, DOLE, and LGUs — for compliance-related transactions.
• Monitor permit expiration dates and prepare renewal requirements well in advance.
• Maintain organized files of all permits, licenses, certifications, and government-issued documents.
• Assist in the preparation and submission of government-required reports and registrations.

• Process and liquidate cash advances, petty cash funds, and reimbursements in accordance with company policy.
• Ensure all liquidation documents are complete, accurate, and submitted on time.
• Maintain a liquidation log and monitor outstanding cash advances across the organization.
• Coordinate with the Accounting department for fund replenishment and expense reporting.
• Prepare supporting documents for audit and financial review purposes.

• Process online fund transfers, check, and other bank-related transactions as required.
• Coordinate payroll-related bank transactions and assist in the release of employee salaries and allowances.
• Maintain accurate records of all bank transactions and ensure proper documentation for reconciliation.
• Liaise with bank representatives for account-related concerns, updates, and requirements.
• Monitor company account balances and flag irregularities to the Finance or Admin Officer.

• Maintain organized physical and digital filing systems for HR and administrative documents.
• Assist in scheduling meetings, preparing memos, and distributing internal communications.
• Support office supply management, equipment maintenance requests, and general office upkeep.
• Perform other administrative tasks as assigned by the HR Manager or Admin Officer.

Qualifications

• Bachelor's Degree in Human Resources Management, Business Administration, Psychology, or equivalent

• 1–2 years of experience in HR and administrative functions
• Prior experience in business permit processing, government compliance, or bank transactions is an advantage
• Fresh graduates with strong organizational skills and internship experience are welcome to apply

• Solid understanding of basic HR processes — recruitment, DTR monitoring, and employee records management
• Knowledgeable in business permit renewal and government agency transactions (BIR, SSS, PhilHealth, Pag-IBIG, LGU)
• Familiar with petty cash management, liquidation procedures, and basic accounting support
• Comfortable handling bank transactions and online fund transfers
• Proficient in MS Office — Word, Excel, and Outlook
• Highly organized with strong attention to detail and accuracy
• Discreet and trustworthy in handling confidential employee and financial information
• Good verbal and written communication skills in both Filipino and English
• Able to multitask and work efficiently under pressure with minimal supervision

• Willing to process government transactions and conduct bank errands as needed
• Amenable to fieldwork for permit renewals and government agency visits
• Punctual, reliable, and committed to meeting deadlines