Executive assistant & operations coordinator (office of the general manager)

Full-Time | Permanent Role

We are looking for a highly organized, proactive, and dependable Executive Assistant & Operations Coordinator to directly support the General Manager in both executive-level administrative functions and day-to-day operational coordination.

This role goes beyond traditional executive assistance and includes external coordination, facilities liaison, and representation responsibilities across multiple business activities.

Key Responsibilities

• Provide high-level administrative support to the General Manager
• Manage calendars, meetings, appointments, and scheduling priorities
• Prepare reports, presentations, and business correspondence
• Track tasks, deadlines, and ensure timely execution of action items
• Handle confidential information with professionalism and discretion

• Assist in overseeing day-to-day business operations and coordination across teams
• Support project tracking, execution, and cross-functional alignment
• Ensure smooth communication between departments and stakeholders

• Represent the company on behalf of the General Manager for assigned matters
• Coordinate with condominium/building administrators for unit rentals, access, and compliance requirements
• Handle utilities-related concerns including billing coordination, service requests, and issue resolution
• Liaise with property management and building administration to ensure operational continuity
• Monitor and follow up on facilities-related concerns affecting business operations

• Bachelor’s degree in Business Administration, Management, or related field
• At least 2–3 years of experience as an Executive Assistant, Operations Coordinator, or similar role
• Strong organizational, multitasking, and coordination skills
• Excellent written and verbal communication skills
• Proficient in Microsoft Office and/or Google Workspace
• Ability to represent the company professionally in external engagements
• High level of integrity, accountability, and attention to detail
• Able to work independently in a fast-paced environment

• Full-time, permanent position
• May require occasional on-site visits for coordination with building administrators or operational concerns
• Supports multiple business functions and executive priorities

• Competitive salary based on experience and qualifications
• Opportunities for performance-based growth and career advancement
• Exposure to executive-level decision-making and multi-industry operations

• Work closely with senior leadership and gain high-level business exposure
• Be part of a dynamic and growing organization
• Develop both executive support and operations management skills