Executive assistant

Job Description

Posted on 11 May 2026

1. Calendar and Schedule Management

• Manage and maintain the executive’s calendar, including scheduling meetings, appointments, and events.
• Prioritize appointments and resolve scheduling conflicts.
• Send reminders and ensure the executive is well-prepared for all engagements.

1. Communication Management

• Serve as a liaison between the executive and internal/external stakeholders.
• Screen, prioritize, and respond to calls, emails, and messages on behalf of the executive when appropriate.
• Ensure timely and professional communication at all times.

1. Meeting Coordination

• Arrange and coordinate meetings, including logistics, venue, and virtual setups.
• Prepare meeting agendas, presentations, and materials.
• Take minutes when required and monitor follow-through on action items.

1. Document and Presentation Preparation

• Prepare, edit, and format reports, presentations, and correspondence.
• Ensure documents are accurate, well-presented, and handled confidentially.

1. Travel and Logistics

• Arrange domestic and international travel, accommodations, and transportation.
• Prepare detailed itineraries and travel requirements.

1. Expense and Administrative Support

• Monitor and record executive expenses.
• Prepare expense reports and coordinate reimbursements.
• Provide general administrative support as needed.

1. Office Coordination

• Maintain an organized and efficient executive office environment.
• Monitor and replenish office supplies when necessary.

1. Special Projects and Research

• Support the executive in special projects, research tasks, and data gathering.
• Compile information and provide summaries to aid decision-making.

1. Confidentiality and Professionalism

• Handle sensitive information with strict confidentiality.
• Demonstrate professionalism, tact, and discretion in all interactions.

1. Relationship Management

• Build and maintain professional relationships with clients, partners, and internal teams.
• Represent the executive’s office in a professional manner.

Qualifications/Requirements

QUALIFICATIONS:

• Bachelor’s degree in Business Administration, Communications, or a related field preferred.
• At least two (2) years of proven experience as an Executive Assistant or in a related administrative role supporting senior leaders.
• Excellent organizational and time management skills.
• Strong written and verbal communication skills.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual meeting tools.
• Ability to multitask, prioritize, and work under pressure.
• High level of professionalism, integrity, and discretion.
• Strong attention to detail and problem-solving skills.
• Familiarity with office management practices and basic administrative processes.
• With a pleasing personality, professional demeanor, and strong interpersonal skills.

CORE COMPETENCIES:

• Executive Calendar and Time Management
• Professional Communication and Stakeholder Coordination
• Administrative and Organizational Excellence
• Confidentiality, Discretion, and Professionalism
• Relationship Management and Executive Support

Work location

TAGUIG CITY, NCR, FOURTH DISTRICT

Remarks

HIRING ASAP!

Apply now