Executive Assistant (Chief of Staff)

Job Description

We are seeking a highly organized and proactive Executive Assistant (EA) to support the Head of Enterprise Business Enablement (EBE). This role goes beyond traditional administrative support and acts as a key execution partner, ensuring smooth coordination, timely delivery of priorities, and effective implementation of strategic initiatives across the group.

The EA will play a critical role in managing operations, tracking deliverables, coordinating cross-functional teams, and supporting project execution to improve overall business efficiency.

• Provide executive and operational support to the Head of EBE
• Manage calendars, meetings, priorities, and follow-ups
• Prepare reports, presentations, meeting materials, and executive summaries
• Track action items, deadlines, and project deliverables
• Coordinate with internal departments to ensure smooth execution of initiatives
• Support cross-functional projects and process improvement initiatives
• Monitor KPIs, milestones, and departmental action plans
• Assist in budget, headcount, and initiative tracking
• Ensure proper documentation, records, and reporting
• Maintain confidentiality and professionalism in handling executive matters

• Bachelor’s degree in Business Administration, Management, Communications, or related field
• At least 3 years of experience in executive support, operations, or project coordination
• Experience supporting senior management in a corporate environment is required
• Strong organizational, coordination, and communication skills
• Ability to manage multiple priorities and tight deadlines

• Project management and coordination
• Strong business writing and presentation skills
• Process improvement and operational support
• Attention to detail and problem-solving skills
• Microsoft Office (Excel, PowerPoint, Word)
• Stakeholder management and communication

• Experience in project tracking, dashboards, or reporting tools
• Background in supporting transformation or business enablement teams
• Certifications in Project Management or Lean Six Sigma is an advantage