Executive secretary
Makati
Job Description
Posted on 14 July 2025
Position: Senior Secretary (Managerial)
We are looking for a proactive and detail- oriented Administrative Associate to join our team at Black Stone Mineral Resources Inc. The ideal candidate will provide essential administrative and clerical support to ensure smooth daily operations and effective coordination across departments.This role requires strong organizational skills, professionalism, and the ability to handle confidential information with integrity
- - Assist in scheduling and coordinating internal and external meetings, appointments, and company events.
- Manage all incoming and outgoing correspondence, including emails, phone calls, and physical mail, in a professional and timely manner.
- Maintain and organize company files, records , and documents, both physical and digital, ensuring accuracy and confidentiality.
- Prepare reports , memoranda, and presentations as required by management.
- Provide administrative support for drafting, proofreading, and formatting business documents.
- Assist in the preparation of meeting agendas and ensure accurate and timely documentation of minutes.
- Monitor and manage office supply inventory; process requests for replenishment when necessary.
- Welcome and provide assistance to office visitors, ensuring a courteous and professional experience.
- Coordinate and communicate with various departments to support operational efficiency and alignment.
- Perform other administrative duties and special tasks as may be assigned by senior management or department heads
Qualifications/Requirements
Qualifications:
- A bachelor's degree in any field (Business Administration or related course preferred).
- 3 to 5 yrs of experience in an administrative or secretarial role is an advantage.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong organizational and multitasking abilities with keen attention to detail.
- Excellent written and verbal communication skills.
- Able to work independently and collaboratively within a dynamic environment.
- Maintains a high level of discretion and confidentiality in handling sensitive company information.
- Willing to learn, adapt, and take initiative in performing new tasks and responsibilities.
Work location
CITY OF MAKATI, NCR, FOURTH DISTRICT
Remarks
No additional remarks
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