Ecommerce Office Secretary

Job Description

Why we need you:

At Aviton Enterprises, smooth daily operations are what allow our leaders and teams to focus on growth. We’re looking for a competent, trustworthy, and highly organized Office Secretary who can help keep the office running efficiently and ensure communication flows clearly across the company.

Your role is essential to our progress. By managing administrative tasks and supporting coordination across teams, you help reduce operational pressure and create an environment where the company can move faster and perform better. If you’re reliable, communicative, and eager to grow with a young, ambitious team, this role is for you.

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What you’ll do:

• Handle day-to-day administrative tasks and office coordination
• Manage schedules, documents, and internal correspondence
• Support communication between team members and departments to ensure smooth workflow
• Assist in organizing meetings, preparing materials, and tracking important tasks
• Help maintain an organized and efficient office environment

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What we’re looking for:

• Strong communication skills — both written and verbal — are highly valued
• Responsible, organized, and capable of handling tasks with accuracy
• Trustworthy and able to handle information with professionalism and discretion
• Willingness to learn, improve, and grow with the company
• Comfortable working in a fast-paced team of young, driven professionals

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Minimum Qualifications:

• At least Senior High School graduate; College level or Bachelor’s degree in Business Administration, Office Administration, or related fields is an advantage
• Must have prior experience in the e-commerce industry
• Familiar with platforms such as Shopee, Lazada, and TikTok Shop
• Has experience supporting administrative or operational tasks in an online selling environment
• At least 1 year of experience in office administration, secretarial work, or a similar role preferred
• Proficient in basic office software (Microsoft Office / Google Workspace: Word, Excel, email, document handling)
• Good written and verbal communication skills in English and Filipino
• Strong organizational skills with the ability to manage multiple tasks and priorities
• Comfortable using digital communication tools (email, chat platforms, shared documents)
• Able to handle confidential information with professionalism and discretion
• Must be willing to work full-time on-site in Bambang Street, Tondo (1013 Manila)

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Bonus points:

• Previous experience in office administration or secretarial roles
• Familiarity with office software and digital tools
• A proactive attitude and willingness to take initiative when support is needed

Minimum Qualifications:

• At least Senior High School graduate; College level or Bachelor’s degree in Business Administration, Office Administration, or related fields is an advantage
• Must have prior experience in the e-commerce industry
• Familiar with platforms such as Shopee, Lazada, and TikTok Shop
• Has experience supporting administrative or operational tasks in an online selling environment
• At least 1 year of experience in office administration, secretarial work, or a similar role preferred
• Proficient in basic office software (Microsoft Office / Google Workspace: Word, Excel, email, document handling)
• Good written and verbal communication skills in English and Filipino
• Strong organizational skills with the ability to manage multiple tasks and priorities
• Comfortable using digital communication tools (email, chat platforms, shared documents)
• Able to handle confidential information with professionalism and discretion
• Must be willing to work full-time on-site in Bambang Street, Tondo (1013 Manila)