Executive Assistant
Diamond Interior Industries Corp. Cebu
Key Responsibilities
- Manage the CEO's calendar, appointments, meetings, and travel arrangements.
- Coordinate meetings with clients, contractors, suppliers, government agencies, and business partners.
- Prepare correspondence, reports, presentations, contracts, and meeting materials.
- Screen calls, emails, and other communications on behalf of the CEO.
- Monitor and follow up on projects, deadlines, and action items across multiple business units.
- Coordinate with department heads to ensure timely submission of reports and updates.
- Organize confidential records, legal documents, and corporate files.
- Take minutes during executive meetings and monitor the implementation of agreed action plans.
- Assist in strategic planning, project coordination, and special assignments as directed by the CEO.
- Represent the CEO professionally when coordinating with internal and external stakeholders.
- Perform other executive and administrative duties as assigned.
- Bachelor's degree in Business Administration, Management, Legal Management, Communications, or a related field.
- At least 3–5 years of experience as an Executive Assistant, Executive Secretary, or similar role supporting senior executives.
- Experience supporting executives in construction, manufacturing, engineering, or multi-business organizations is an advantage.
- Excellent verbal and written communication skills.
- Strong organizational and time management skills with the ability to prioritize competing demands.
- High level of professionalism, integrity, and confidentiality.
- Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Strong analytical, problem-solving, and decision-making skills.
- Ability to work independently while maintaining close coordination with the CEO and leadership team.
- Willing to work beyond regular office hours when business demands require.
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