Executive Assistant to the Vice President for Operations and Finance

ADC PROPERTY VENTURES, INC. is a Cebu-based real estate company engaged in property leasing, real estate development and development of memorial parks. We own and developed Cebu’s Premier Memorial Park, FINISTERRE GARDENZ.

We are looking for a strong candidate for Executive Assistant to the Vice President for Operations and Finance with the following responsibilities and qualifications:

Key Responsibilities:

• Provide high-level administrative and operational support to the Vice President and President.
• Manage executive calendars, schedules, appointments, and travel arrangements.
• Coordinate meetings, prepare agendas, record minutes, and monitor action items for completion.
• Draft, review, and organize reports, presentations, correspondence, and other executive documents.
• Facilitate communication and coordination between executives, internal teams, and external stakeholders.
• Monitor and follow up on key projects, deadlines, and strategic initiatives to ensure timely execution.
• Maintain confidential records and handle sensitive information with discretion and professionalism.
• Anticipate executive needs and proactively resolve scheduling, administrative, and operational issues.
• Support business planning, reporting, and executive decision-making through accurate information management.
• Ensure strategic and operational matters are handled efficiently, accurately, and within established timelines.
• Perform other duties, special projects, and assignments as may be assigned or approved by Management from time to time.

QUALIFICATIONS:

• Intelligent, analytical, trustworthy, and proactive professional.
• Strong problem-solving and critical-thinking skills.
• Excellent verbal and written communication abilities.
• Fast learner with the ability to quickly adapt to new tasks, systems, and business requirements.
• Highly organized and capable of managing multiple priorities in a fast-paced environment.
• Demonstrates sound judgment, discretion, and professionalism in handling confidential information.
• Able to work independently while maintaining strong collaboration with executives and stakeholders.
• Capable of serving as a trusted extension of the Vice President's and President's office.
• Results-oriented with a strong sense of accountability, initiative, and follow-through.