Senior Executive Assistant / Senior Virtual Assistant

Job Summary

We are hiring a Senior Executive Assistant / Senior Virtual Assistant (Generalist) to provide high-level remote administrative and operational support to international clients across Australia, the United Kingdom, and the United States. This role is designed for a versatile professional capable of managing executive support, operations coordination, and business administration across multiple industries.

• Provide end-to-end executive support including calendar management, email handling, travel coordination, and meeting preparation.
• Support operational workflows across business functions (admin, sales support, finance coordination, or marketing tasks as needed).
• Act as a liaison between executives and internal/external stakeholders across AU / UK / US time zones.
• Manage task tracking systems, documentation, and reporting dashboards.
• Assist in process coordination, SOP documentation, and workflow optimization.
• Handle confidential information with discretion and professionalism.
• Support project coordination and follow-ups across multiple departments.
• Ensure timely completion of assigned administrative and operational tasks.

• 3–7 years of experience as Executive Assistant, Virtual Assistant, or Operations Support Specialist.
• Must have experience working with international clients (Australia, UK, and/or US).
• Strong organizational, communication, and multitasking skills.
• Experience in remote work, outsourcing, or global service delivery environments.
• High level of accountability and ability to work independently.

• Google Workspace / Microsoft Office
• Slack / Zoom / Microsoft Teams
• Asana / Trello / ClickUp / Notion
• CRM or project management tools (any exposure is a plus)