Strata Admin

Strata Admin Assistant

This role requires attention to detail, organisation, and effective communication skills.

Email Management:

• Processes incoming emails.
• Responds to emails in a timely manner.
• Generates report requests as needed.

Meeting Support:

• Reads and takes action on items from Annual General Meetings (AGM).
• Assists in the preparation and documentation of AGM-related tasks.

Invoice Processes:

• Assists in the processing of invoices.
• Logs costs for various jobs related to the upkeep of the property.

Supplier Management:

• Monitors and follows up on outstanding reports or payments from suppliers.
• Contacts suppliers to request necessary reports for compliance management (e.g., fire safety plans, pool safety reports).
• Generates a supplier list and communicates with relevant staff or committee members.

Data Entry and Software Management:

• Processes invoices and logs costs in client software.
• Performs data entry tasks accurately.
• Enters key data into client software.
• Updates and maintains data in the software.

Nominations:

• Sends nominations to stakeholders.
• Acknowledges nominations by sending templated emails.

Spreadsheet Management:

• Exports and uploads spreadsheets into tools like Airtable.

Compliance Management:

• Audits tasks to ensure compliance with regulations and guidelines.

New Building Entries:

• Enters information for new buildings into client software.

Communication:

• Responds to inquiries from Strata managers and suppliers.