Project Admin (AU)

Job Description

Noventralink is an Australian staffing company that places full-time Filipino professionals with Australian businesses. We manage employment contracts, payroll, and compliance — so candidates can focus on delivering great work.

We are currently pre-screening Project Admin professionals for an upcoming placement with an Australian design-and-build construction firm. The client delivers high-end residential and commercial projects across Australia and needs a dedicated remote admin to support their Project Manager with the full scope of project paperwork.

• 100% remote — work from the comfort of your home
• Monday to Friday only — no weekends, no night shifts
• AM shift — Australian business hours
• Competitive salary based on your experience
• Work-life balance you can actually count on

• Maintain project registers including RFIs, variations, submittals, and site instructions
• Track subcontractor packages, purchase orders, and progress claims
• Manage document flow between the Project Manager, site team, consultants, and clients
• Maintain file management systems, version control, and document naming conventions
• Schedule meetings, prepare agendas, and produce meeting minutes
• Monitor project timelines and flag overdue actions to the Project Manager
• Assist with contract correspondence including formal letters, notices, and client communications
• Support the preparation of handover documentation and project close-out packs

• Minimum 2 years of experience in a project admin or document control role supporting Australian construction projects
• Working knowledge of Australian construction processes — RFIs, variations, extension of time (EOT) claims, and progress claims
• Proficient in at least one construction management platform: Procore, Aconex, Hammertech, Buildxact, or equivalent
• Strong in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace
• Professional written and spoken English — direct communication with Australian project managers and clients is required
• Highly organised with strong attention to detail
• Able to work independently and manage priorities in a fully remote environment
• Reliable internet connection and a dedicated, distraction-free home workspace

• Experience supporting design-and-build or architectural construction firms
• Exposure to Xero or MYOB for basic cost-related tasks
• Familiarity with Australian Standards or the National Construction Code (NCC)