Fleet & Facilities Administrator

Here is the revised, summarized job description tailored for your Fleet & Facilities Administrator role, clearly highlighting that it is a 6-month to 1-year contract position.

Job Title: Fleet & Facilities Administrator (6 to 12-Month Contract)

Job Summary

We are looking for a highly organized Fleet & Facilities Administrator. In this role, you will be responsible for managing the day-to-day upkeep, repairs, and scheduling of company vehicles, supervising facility/warehouse administrative tasks, and auditing service vendor billings.

• Fleet & Vehicle Maintenance:
• Monitor vehicle conditions and coordinate with external mechanics or service providers for repairs.
• Schedule routine preventive maintenance (e.g., oil changes, tire rotations, inspections) and maintain registration/insurance logs.
• Track fuel consumption and maintain accurate vehicle expense records.
• Vendor Billing & Invoice Management:
• Review and audit invoices from third-party partners (security, housekeeping, and utility vendors) for accuracy.
• Resolve billing discrepancies and coordinate directly with Finance for timely payment processing.
• Facilities & General Administration:
• Provide general administrative support for warehouse and office facilities.
• Organize and maintain both physical and digital documentation, contracts, and files.

• Education: Bachelor’s degree.
• Experience: At least 1 year of experience in administrative, logistics, warehouse, or facilities management.
• Key Skill: Minimum 1 year of hands-on experience coordinating fleet/vehicle repairs and maintenance (shuttle or delivery vehicle tracking is highly preferred).
• Contract Term: Must be willing to commit to a 6-month to 1-year contract (with potential for regular performance-based promotion to permanent status).