HR Administrative Assistant - U.S Support - Manila
You will provide critical administrative and operational support to senior leadership and HR Business Partners to help ensure a high standard of service delivery to clients.
Responsibilities:
Client Support & Meeting Assistance
Attend virtual client meetings to take detailed notes and identify key follow-up items.
Draft and send professional email recaps to clients after meetings.
Track action items and open tasks using internal tracking systems.
Document Preparation & File Management
Draft HR documents including handbooks and offer letters using company templates.
Format documents to meet branding and clarity standards.
Maintain version control and adhere to file-naming conventions.
Upload and organize files using Monday.com while ensuring confidentiality and data integrity.
Internal Platform Use
Track time spent on client work using MyHours.
Document meeting notes within the company’s shared OneNote system.
Assign tasks and upload documentation in Monday.com.
Branding & Creative Tasks
Use Canva to create branded client-facing documents and internal visuals.
Ensure consistent application of visual and professional brand standards.
Communication & Administrative Support
Monitor shared inboxes and draft email responses for review.
Assist with calendar management, meeting scheduling, and project timeline coordination.
Support both internal and client-facing administrative tasks.
Perform other duties as assigned.
Confidentiality & IP Protection
Use only approved templates, SOPs, and tools.
Maintain strict confidentiality of all client and company materials.
Refrain from sharing, reproducing, or modifying intellectual property without written permission.
Job requirements
At least 2+ years of experience in an administrative or HR support role.
Excellent written and verbal communication skills in English.
High attention to detail with strong proofreading and follow-through capabilities.
Proficiency in Microsoft Office, Canva, Zoom, and remote collaboration tools.
Strong organizational skills and the ability to manage multiple tasks simultaneously.
Tech-savvy and eager to learn new platforms such as Monday.com, MyHours, and OneNote.
Self-motivated, proactive, and committed to maintaining confidentiality.
Preferred Qualifications:
Experience working with U.S.-based clients or companies.
Background in supporting HR professionals or consulting teams.
Familiarity with HR documentation, templates, and terminology.