Administrative Assistant - Finance / Admin Assistant Operations - Manila

• Gather and verify invoices for appropriate documentation prior to payment
• Maintain accounts receivable records to ensure aging is up to date, credits and collections are applied, uncollectible amounts are accounted for, and miscellaneous differences are cleared.
• Monitor and collect accounts receivable by contacting clients via telephone, email, and mail.

Support other accounting and finance team members, Sales Group, and Operation.

Admin Assistant - Operations

• Provide administrative support for all government query and submissions.
• Manage & organize files and records both papers and electronics.
• Maintain records, files and documentation ensuring confidentiality and compliance
• Schedule and coordinates appointments, meetings and travel arrangements
• Support meeting such as booking rooms, preparing agendas and taking minutes
• Prioritizing tasks and managing daily schedule of drivers to ensure smooth logistics
• Wrapping up tasks and prepares schedule of drivers for the next day.

• Assist in coordination with Building Admin schedule of building’s activity/updates
• Assist in overseeing maintenance of office building, equipment and office vehicle
• Assist in liaising with vendors, contractors and service provider for facility-related services.
• Assist in processing of payment for office/staff house lease including telco billings
• Ensure compliance with health, safety and environment regulations
• Assist in managing office space allocation, seating arrangement and office lay-out planning
• Assist in coordinating office moves, renovations and set up of new facilities