Executive Operations Assistant

About Us:

Pure Form is a leading provider of high-quality food supplements dedicated to promoting health and wellness through clean formulations, honest science, and thoughtful design.

Our mission extends beyond physical health — we aim to build a company where people thrive as much as the brand does. We believe that when our team grows in purpose, creativity, and balance, the brand naturally flourishes.

Position Title:

Executive Operations Assistant

Type:

Full-time

Location:

100% On-site (Brgy Sto Toribio, San Juan City)

Hours:

Fixed schedule, Morning shift (Philippine time)

Role Overview

We're looking for an Executive Operations Assistant to provide administrative, operational, and field support to company leaders. This role involves a mix of office work, coordination, document handling, errands, pickups, deliveries, and other day-to-day tasks that help keep operations running smoothly.

Basic administrative skills, including document management, coordination, and Excel or Google Sheets proficiency, are also required.

1. Administrative Support

• Provide day-to-day administrative support to assigned executives or managers.
• Prepare, organize, scan, file, and maintain documents and records.
• Update trackers and perform basic data entry using Excel and Google Sheets.
• Coordinate with internal teams, suppliers, service providers, and external partners.

1. Field Support & Errands

• Handle document submissions, pickups, deliveries, and other company errands.
• Visit government offices, banks, suppliers, partner locations, and other assigned sites as needed.
• Ensure documents, items, and company property are handled securely and confidentially.

1. Driving & Logistics

• Drive a motorcycle and/or car for business-related tasks and field assignments.
• Plan efficient routes and complete tasks in a timely and professional manner.
• Maintain vehicle cleanliness and promptly report any issues or incidents.

1. Operations & Reporting

• Assist with office operations, purchasing, coordination, and logistical requirements.
• Maintain records, trackers, receipts, and proof of deliveries.
• Provide regular updates on task progress and completion.
• Perform other administrative and operational duties as assigned.

• Bachelor's degree preferred, but candidates with relevant experience are encouraged to apply
• Valid driver's license and able to drive both a motorcycle and a car (required)
• Willing to work 100% onsite in San Juan City
• Has experience in administrative support, executive assistance, office administration, operations support, logistics, or a similar role
• Comfortable with field work, errands, document runs, pickups, deliveries, and in-person coordination
• Has basic working knowledge of Microsoft Excel and Google Sheets
• Organized and detail-oriented, with strong administrative and document management skills
• Trustworthy, dependable, and able to handle confidential information responsibly
• Able to work independently and follow through on assigned tasks with minimal supervision
• Maintains a professional attitude when working with colleagues, suppliers, partners, and external stakeholders

• You’ll play an important support role in helping executives and teams move faster, stay organized, and get things done.
• You’ll have a role that is active and varied, with a mix of office-based work, field work, coordination, and practical problem-solving.
• You’ll work closely with leaders and internal teams, giving you visibility into how different parts of the business operate.
• You’ll be part of a growing company where reliability, initiative, and follow-through are valued.
• You’ll have the opportunity to strengthen both your administrative and operations support skills.
• You’ll be part of a company that truly lives its philosophy: Supplement Progress — in our people, our systems, and our way of work.
• A company that truly lives its philosophy: Supplement Progress — in our people, our systems, and our way of work.