US Senior Executive Operations Assistant (WFH) | ZR_1264_JOB

US Senior Executive Operations Assistant (Remote)

• At PeoplePartners, work is more than just a job—it's an opportunity to grow, thrive, and make an impact.
• As a Great Place to Work certified company, we're proud of our people-first culture where collaboration, trust, and continuous learning are at the heart of everything we do. We connect exceptional talent with growing businesses across the globe, creating meaningful career opportunities that go beyond traditional outsourcing.
• When you join PeoplePartners, you'll gain exposure to international teams, work alongside talented professionals, and build a career in an environment that genuinely invests in your success. If you're looking for a workplace that values initiative, celebrates achievements, and supports your growth every step of the way, you'll feel right at home here.

• Some people manage calendars. Others manage momentum.
• As our US Senior Executive Operations Assistant, you'll be the trusted partner behind high-performing leaders, ensuring priorities stay on track, communication flows smoothly, and critical business activities move forward without unnecessary friction.
• This role sits at the intersection of executive support, operations, project coordination, and stakeholder management. If you enjoy staying ahead of the curve, solving problems before they surface, and helping executives focus on what matters most, this could be the perfect opportunity for you.

Key Responsibilities:

• Manage complex executive calendars, schedules, and competing priorities.
• Protect executive focus time and proactively resolve scheduling conflicts.
• Coordinate domestic and international travel arrangements and logistics.
• Draft, organize, and manage executive communications.
• Prepare meeting agendas, presentations, and supporting documentation.
• Capture meeting notes, action items, and follow-up commitments.
• Coordinate communication with internal and external stakeholders.
• Support leadership meetings and recurring operational activities.
• Assist with project coordination, tracking, and reporting.
• Maintain business processes, systems, and documentation.
• Handle confidential and sensitive information with discretion and professionalism.
• Anticipate operational challenges and proactively implement solutions.

Job Requirements:

Required Qualifications (Must-Have):

• Minimum 5 years of Executive Assistant, Executive Operations, or related experience.
• Experience supporting senior leaders, founders, or executive teams.
• Advanced calendar management and scheduling experience.
• Experience coordinating domestic and international travel.
• Strong written and verbal communication skills.
• Ability to manage multiple stakeholders and competing priorities.
• Experience with project coordination and operational support activities.
• Proficiency with modern workplace and collaboration tools.
• Strong organizational, time management, and problem-solving skills.
• Ability to work independently in a fast-paced environment.
• High level of professionalism, confidentiality, and discretion.

Preferred Qualifications (Nice-to-Have):

• Experience supporting C-Suite executives.
• Experience working in high-growth or fast-paced business environments.
• Exposure to process improvement and operational optimization initiatives.
• Experience supporting US-based leadership teams.
• Experience with some or all of the following tools will be highly regarded:
• Google Workspace
• Slack
• Microsoft Teams
• Zoom
• Asana or similar project management platforms.
• HubSpot, Zoho, or comparable CRM systems.
• Canva
• LinkedIn
• 90.io
• Stretty (or similar business operating systems).

Why Join PeoplePartners

At PeoplePartners, you'll gain more than a role—you'll build a career with a company that values your contributions and invests in your future. What You Can Look Forward To:

• Permanent remote work setup.
• Competitive salary package.
• Great Place to Work certified culture.
• Career development and advancement opportunities.
• Ongoing learning and professional growth programs.
• Exposure to global clients and international business operations.
• Supportive leaders who value initiative and fresh ideas.
• Employee engagement activities and recognition programs.
• Collaborative, people-first environment.
• Opportunity to make a meaningful impact in a highly visible role.

If you're highly organized, proactive, detail-oriented, and passionate about helping leaders perform at their best, we'd love to hear from you. Apply today and become the trusted partner behind executive success.

• Employment Type: Full-Time.
• Work Setup: Permanent Work From Home.
• Schedule: Monday to Friday.
• Working Hours: Night-shift (CST).
• Supporting: US-based Leadership Team.

Company Benefits:

• Permanent Work-from-home setup
• Company-provided equipment
• Secondary Wi-Fi Modem
• 21 Leave Credits Annually - Leave benefits begin on Day 1.
• 100% conversion of UNUSED leave credits
• HMO on Day 1
• 13th Month Pay
• Monthly Gift Voucher
• Milestone Tokens (Birthday/Anniversary/Christmas).
• A Life Beyond the Screen #WorkLifeBalance.
• Active employee engagements physically such as Christmas Party & Team Building, and virtual events such as town-hall with prizes.