Executive Assistant
Work Schedule: Night Shift (Aligned with US Eastern Time)
Employment Type: Full-Time
About the Role
We are seeking a highly experienced Executive Assistant or Chief of Staff-level support professional to join a fast-paced, modern CEO office. This role is designed for someone who excels in executive operations, protects leadership time, and ensures seamless execution across priorities in a global work environment.
You will operate in an environment where traditional executive support is enhanced with AI tools, automation, and digital workflows to improve speed, accuracy, and decision-making.
Key Responsibilities- Manage CEO inbox, calendar, and daily priorities across multiple time zones
- Coordinate meetings, leadership schedules, and executive communications
- Plan and manage travel arrangements, itineraries, logistics, and expense tracking
- Draft and refine executive communications, responses, and summaries
- Prepare presentations, reports, and executive briefings
- Track action items, follow-ups, and ensure timely execution across tasks
- Support strategic initiatives and help monitor progress against key deliverables
- Act as a liaison between the CEO, internal teams, and external stakeholders
- Use digital tools and AI platforms to improve workflow efficiency and documentation
- Minimum 5 years of experience supporting a CEO, Founder, or C-level executive
- Strong background in executive calendar, inbox, and priority management
- Proven ability to handle confidential and high-level business information
- Excellent organizational skills with strong attention to detail
- Strong written and verbal communication skills
- Experience working in fast-paced, global, or remote teams
- Proficiency in Microsoft Office 365 (Outlook, Teams, SharePoint, OneDrive, Excel, PowerPoint)
- Comfortable working night shift aligned with US time zones
- Ability to manage multiple priorities with speed and accuracy
- Proactive, dependable, and highly accountable work style
- Experience in Chief of Staff, Executive Operations, or Senior EA roles
- Background in project coordination, operations, or process improvement
- Familiarity with AI tools (e.g., ChatGPT, Copilot, automation platforms)
- PMP, Agile, or similar certification is an advantage
- Experience in international or BPO environments
- Direct exposure to executive leadership and strategic operations
- Opportunity to work in an AI-enhanced executive environment
- Hybrid work arrangement based in BGC, Taguig
- Competitive compensation package with performance-based incentives
- Career growth into broader operations or Chief of Staff functions
- HMO with dependent coverage
- 13th-month pay, allowances, and government benefits
- Night differential and holiday pay
- Life and pet insurance
- Leadership development and continuous learning
- People-first culture focused on growth and performance
About IT By Design
Headquartered in New Jersey, IT By Design is a global Managed Services Provider supporting MSPs across the U.S., India, and the Philippines.
We specialize in NOC, SOC, Helpdesk, Cybersecurity, and Talent Solutions, helping MSPs scale through people, process, and technology.
Who This Role Is For
This role is ideal for experienced professionals currently working as:
- Executive Assistant
- Senior Executive Assistant
- Chief of Staff (Support / Associate level)
- Executive Operations Specialist
- Executive Secretary