Accounting assistant

Job Description

• Calculate, post business transactions, process invoices, verify financial data for use in maintaining accounts payable records, and provide other clerical support necessary to pay the obligations of the organization.
• Obtain proper information and/or data regarding invoice payments and tax application.
• Clarify any questionable invoice items, prices or receiving signatures.
• Review requisitions, purchase orders, supplier invoices/billed charges for satisfactory payment approval.
• Verify and calculate all extensions and totals on invoices (calculating and taking discounts when applicable),
• Match purchase orders to invoices and enter invoiced/billed transactions to SAP A/P Invoicing.
• Verifying and posting verified account transactions to SAP-A/P Module.
• Prepare AP vouchers by encoding invoice number, date, vendor address, item description, amounts and coding per accounting policies and procedures.
• Check vendor files for any previous payments and assign correct AP voucher numbers.
• Reconcile processed work by verifying entries and comparing system reports to balances.
• Charge expenses/disbursements to proper account title and cost centers by analyzing invoice/expense reports and recording entries.
• Pay and release check payments to vendors by monitoring terms of payment, discount opportunities, verifying TIN, tax categories, resolving purchase order, contract, invoice, or payment discrepancies and documentation; insuring credit is received for outstanding memos, issuing stop-payments if necessary or purchase order amendments.
• Pay and release check payments to employees by receiving and verifying expense reports for advances.
• Verify vendor accounts by reconciling monthly statements. Enter new or update vendor names and data in SAP.
• Provide accurate and effective document preparation and records management relative to the AP function in accordance with records retention policies and procedures.
• Effectively monitors and ensuring payments are made to vendors in a timely manner, while also protecting the company against unintentional overpayment.
• Custodian of Petty Cash and manage its replenishments and disbursements.
• Prepare, reconcile and maintain schedules of all A/P-Trade.
• Maintain and keep A/P Book of Accounts.
• Submit weekly A/P report monitoring and cash flow to Accounting Dept. Head
• Reconcile bank statements to book records.
• Protect company’s interest and organization value by keeping information confidential.
• Supervise and monitor A/P proper documentations.
• Nurture a positive working environment.
• Perform other duties and responsibilities as required and as may be assigned by the supervisor

Qualifications/Requirements

Qualifications/requirements not specified

Work location

CITY OF MEYCAUAYAN, BULACAN

Remarks

No additional remarks

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