Executive Assistant

We’re looking for a strategic, high-performing Executive Assistant to support a fast-growing digital marketing agency. This isn’t your typical admin role — it’s a high-impact position focused on helping the leadership team stay focused on growth while you manage daily operations, projects, and communication across internal and external stakeholders.

• Key Responsibilities

• Manage internal and client-facing projects using tools like ClickUp, Notion, Asana, or Monday.com
• Break down business goals into tasks, timelines, and responsibilities
• Coordinate with designers, video editors, marketers, and external partners
• Document and improve internal processes and SOPs

• Own the executive’s calendar, email inbox, and schedule
• Organize meetings, take notes, and manage follow-ups and action items
• Support personal and professional priorities with confidentiality and reliability

• Join client meetings with the executive and provide notes, summaries, and follow-ups
• Handle day-to-day communication and updates with clients
• Help prepare reports, presentations, and performance updates

• Proactively identify bottlenecks and propose systems or solutions
• Research and implement tools that increase efficiency or visibility
• Support basic digital marketing operations (e.g., SEO tasks, ad campaign tracking, website updates)

• 2+ years of experience as an Executive Assistant, Project Coordinator, or Operations Manager
• Based in the Philippines and available during U.S. business hours
• Excellent spoken and written English — confident on Zoom/client calls
• Familiar with digital marketing concepts (SEO, Google Ads, Meta Ads, websites, CRMs)
• Strong experience with tools like ClickUp, Notion, Asana, GSuite, Slack, and similar
• Highly organized, proactive, and tech-savvy with the ability to manage multiple priorities
• Comfortable working independently in a fast-paced remote team

• Familiarity with WordPress, Webflow, or landing page builders
• Experience in a digital agency or marketing team
• Use of tools like Zapier, Make (Integromat), or CRMs for automation
• Supporting high-growth founders or CEOs directly
• Compensation

• Executive Assistance
• Email Support
• Personal Assistant
• Executive Assistance
• Email Support
• Personal Assistant