Executive assistant to the president

WE’RE HIRING: EXECUTIVE ASSISTANT TO THE PRESIDENT

Are you an exceptionally organized, proactive, and trustworthy professional who thrives in fast-paced environments? We are looking for an Executive Assistant to work directly with our President—a role that requires high-level coordination, discretion, and precision, especially in the construction industry where every detail matters.

Key Responsibilities:

• Provide direct, high-level administrative support to the President including calendar management, travel arrangements, and confidential communications.
• Serve as a strategic partner, helping manage and track key initiatives, deadlines, and priorities.
• Coordinate and prepare detailed reports, presentations, and project updates.
• Liaise with senior leadership, project heads, and external partners to ensure smooth flow of information.
• Maintain strict confidentiality and manage highly sensitive business and personal matters.
• Ensure the President is briefed and prepped for all internal and external engagements.

Key Competencies & Skills:

• Exceptional organizational and multitasking skills – able to stay ahead of timelines and juggle multiple priorities.
• Strong attention to detail – accuracy is non-negotiable, especially when handling data, documents, and schedules.
• Excellent communication skills – articulate, professional, and responsive in both written and verbal forms.
• Resourceful and solutions-oriented – proactive in addressing issues before they become problems.
• Proficiency in tools such as MS Office, Google Workspace, and project management software (e.g., Trello, Asana, Notion, etc.)

Qualifications & Experience:

• Bachelor’s Degree in Business Administration, Management, or related field.
• At least 3–5 years of experience as an Executive Assistant or in a similar support role at the executive level.
• Preferably with experience in the construction, engineering, or project management industry.
• Proven ability to thrive under pressure and in high-stakes environments.

Core Values We Look For:

• Integrity & Trust – you’ll handle confidential information and critical decisions.
• Professionalism – poised, composed, and respectful in all interactions.
• Excellence & Precision – never settles for less than 100% accuracy and preparedness.
• Accountability – takes ownership of outcomes, no matter the scale.
• Service-Oriented – always seeking to make the President’s day more productive and organized.

You'll be at the heart of an organization that is shaping skylines and building legacies. This is more than a support role—this is a mission-critical partnership with the leader of a growing, dynamic construction firm.

Send your updated resume and cover letter to [email protected] with the subject line: Executive Assistant Application – [Your Name].