Sales Admin Coordinator - US Client (WFH/Night Shift)
Work Setup: Remote Work-from-Home | Philippines | Full-Time l Night Shift
Industry: Real Property Consulting Services
Tech Expertise: Sales Admin, Project Coordination, Reporting, Client-Facing
ABOUT THE CLIENT
The client's business is an employee-owned consulting firm that provides comprehensive services to commercial lenders, property owners, managers, tenants, developers, industries, and institutions.
They specialize in identifying potential risks and crafting solutions through Environmental and Building Evaluation Consulting, Construction Services, Site Investigation and Remediation expertise. They are known for being reliable, responsive and resourceful.
The client values diversity and is committed to fostering an inclusive environment for our employees and community. We encourage all applicants who are excited about this opportunity and share our career goals to apply, even if they don't meet every requirement.
We are proud to offer equal employment opportunities, prohibiting discrimination and harassment based on various protected characteristics defined by law. We believe that a diverse team is essential for our success, and we strive to attract, develop, and retain talented individuals from diverse backgrounds.
One of the primary reasons that our employees enjoy working with them is their positive company culture. They offer a collaborative, flexible and inclusive work environment where employees have the opportunity to engage in meaningful work, make a positive impact on our clients and communities, and are encouraged to carve out a career path within the organization that best aligns with their interests and goals.They greatly value the contributions of their team members and prioritize employee wellness, safety, flexibility and work/life balance.
POSITION SUMMARY
This role will be instrumental in supporting the organization through strong communication, administrative coordination, and relationship-building skills that drive sales operations and client engagement.
The Sales Support Coordinator provides administrative, business development, and project coordination support for commercial real estate due diligence services. This role is responsible for lead generation, CRM management, proposal and contract coordination, conference and client meeting logistics, and tracking sales opportunities through the full sales lifecycle.
The position works closely with sales, marketing, operations, and project teams to ensure seamless client communication, accurate reporting, and efficient transition from awarded projects to execution.
DUTIES AND RESPONSIBILITIES- Support commercial real estate (CRE) sales and business development activities through client outreach, follow-up communication, and relationship management.
- Coordinate calendars, meetings, conferences, travel arrangements, hotel bookings, and client dinners for sales and industry events.
- Research and identify prospective clients, including lenders, developers, banks, investors, and public-sector organizations.
- Coordinate collection efforts by working closely with sales personnel and clients to follow up on outstanding balances and ensure timely payment resolution.
- Conduct lead generation and prospecting activities through CRM systems, conference attendee lists, ZoomInfo, LinkedIn, email outreach, and cold calling.
- Maintain and update customer records, opportunities, and pipeline activity within CRM and sales tracking systems.
- Track bids, proposals, contracts, and sales opportunities through all stages of the sales lifecycle.
- Generate proposals, scopes of work, and supporting sales documentation for due diligence services.
- Ensure contracts, insurance certificates, and compliance documentation are accurate and aligned with company policies.
- Coordinate with marketing, operations, project management, and technical teams to support seamless sales execution and project handoff.
- Respond to client inquiries and provide timely communication throughout the sales and project process.
- Research industry trends, market updates, and relevant news articles to support sales campaigns and business development initiatives.
- Enter awarded projects into internal systems, upload reports, and manage project documentation.
- Monitor due diligence timelines, project milestones, and closing deadlines to support efficient project execution.
- Order historical data, supporting documents, and other required project materials.
- Generate sales reports, maintain pipeline data, and assist with forecasting and performance tracking.
- 3+ years of experience in the related field
- Strong organizational, communication, and time management skills with the ability to manage multiple priorities and deadlines.
- Proficiency in CRM systems, Microsoft Office Suite, and sales tracking tools with strong attention to detail and data accuracy.
- Ability to build professional relationships with clients and internal teams while providing excellent customer service and administrative support.
The CoDev Story
For 15+ years, we’ve empowered top talent in the Philippines and emerging markets to partner with U.S. organizations through transparent, compliant offshore development services.
Our Mission & Core Values
We believe the right talent should be a self-starting expert, seamlessly aligned with your company culture and driven to deliver results with independent, autonomous thinking. In doing so, we empower you to drive your business forward.
Why Join CoDev?- Medical and Life Insurance package on the 2nd month plus 2 dependents
- Company provided equipment + Monthly utility stipend of Php 1,500
- A regularization increase on the 6th month
- Annual salary increase based on performance
- Tax-Free allowances incorporated in pay
- Salary loans with 0% interest, payable in 2 months
- Opportunity for self-improvements like access to online training sites such as Udemy, Pluralsight, and other resources
Learn more about CoDev at https://www.codev.com/