Human Resources Specialist (Project-Based)

Position Title: Human Resources Specialist (Project-Based)

Overall Objectives:

Teamwork and Excellence)

Key Responsibilities:

Onboarding and Offboarding:

• Facilitate end-to-end onboarding activities to ensure a positive and seamless employee experience
• Coordinate new hire requirements, orientation schedules, and onboarding documentation
• Manage employee separation processes, including exit clearances, exit interviews, and documentation

Employee Engagement and Events Management:

• Lead the planning, coordination, and execution of employee engagement initiatives and company events
• Organize and support Town Halls, Team Norming Sessions, Sales Kick-offs, Christmas Parties, Sales Heroes Awarding Ceremonies, and other employee activities
• Collaborate with business leaders to enhance employee morale, engagement, and organizational culture
• Measure participation and gather employee through a feedback survey to continuously improve engagement programs

HR Administration and HRIS Management:

• Maintain accurate employee records and HR databases within the local Human Resource Information System (HRIS) and in Global Human Resources records (IHR)
• Ensure timely updating of employee movements, organizational changes, and personnel information
• Generate HR-related reports and maintain compliance with company documentation standards
• Support HR audits and document management requirements

Reporting and Workforce Monitoring:

• Prepare and consolidate monthly HR reports and dashboards for Operations Meetings and Management Reviews
• Monitor employee attendance records, including expatriate attendance tracking and reporting

Shared Services Coordination:

• Serve as the primary HR contact for coordination with Shared Services teams with Benefits Administration, Healthcare Providers, Fleet Management, and Payroll teams to address employee concerns and requirements
• Monitor service level agreement (SLA) and escalate issues when necessary

Culture and Values Champion:

• Coordinate with Concepcion HR Corporate Office on activities that promote and reinforce the company's CORE Values (CIETE – Customer Intimacy, Integrity, Empathy. Teamwork and Excellence) across all employee touchpoints
• Recommend programs and initiatives that strengthen organizational culture and employee accountability
• Act as an advocate for employee engagement, collaboration, and workplace excellence

Education:

Bachelor's Degree in Human Resources Management, Psychology, Business Administration, or related field

Knowledge of Philippine Labor Laws and HR Best Practices

Experience:

• Minimum of 3-5 years of progressive HR experience
• Experience in employee engagement, HR operations, and HR administration
• Experience supporting sales-driven or distribution organizations is preferred