Non Catalog Procurement Officer

JOB SUMMARY

The incumbent will also focus on ensuring quality, cost-effectiveness, and compliance, while mentoring junior team members and driving continuous improvement within the non-catalog procurement function.

RESPONSIBILITIES

• Lead the sourcing process for unique, non-standard, and complex non-catalog requirements.
• Collaborate with various internal departments to thoroughly understand their specific and often varied needs.
• Analyze market trends and identify potential qualified suppliers for diverse non-catalog categories.
• Manage the tendering process for non-catalog items and services, including RFQs and RFPs.
• Ensure non-catalog procurement aligns with departmental needs, quality standards, and budget constraints.

• Negotiate favorable commercial terms and establish Purchase Orders and agreements for non-catalog items and services.
• Monitor supplier performance for non-catalog orders, focusing on quality, delivery, and cost-effectiveness.
• Address and resolve supplier issues related to non-catalog orders and agreements.
• Develop and maintain strong relationships with key non-catalog suppliers across different categories.
• Identify and implement process improvements to enhance efficiency and value in non-catalog procurement.

• Build and maintain effective working relationships with diverse internal stakeholders and non-catalog vendors.
• Proactively gather feedback from internal departments on non-catalog procurement experiences and supplier performance.
• Serve as a point of escalation for complex non-catalog procurement issues and facilitate resolution.

• Must possess at least a Bachelor’s/College Degree preferably in Supply Chain Management, Business Administration, Engineering, or a related field.
• At least two (2) years of progressive experience in procurement, with a strong focus on managing the end-to-end procurement to payment (P2P) process and overseeing diverse non-catalog purchases.
• Demonstrated in-depth understanding of the procurement to payment (P2P) lifecycle, including requisitioning, sourcing, purchase order creation, receiving, and payment processing, with experience in identifying and implementing process improvements.
• Familiarity with a variety of financial management concepts, business practices, and procedures relevant to procurement, cost control, and corporate administration.
• Proven experience in developing, implementing, and overseeing strategic sourcing initiatives, cost reduction strategies, and business efficiency improvements within procurement.
• Experience working with or contributing to the development of business, workforce, and strategic plans for a department or organization, particularly within the procurement function.
• Strong ability to build and maintain effective working relationships with key clients, suppliers, colleagues, and other stakeholders both within and outside the organization.
• Hands-on proficiency in using office productivity tools such as Excel, G-Sheets, and the G-Suite for data analysis, reporting, and communication.
• Excellent communication (both verbal and written in English), negotiation, interpersonal, and project management skills.
• At least One (1) year of experience in people management, including coaching, mentoring, and guiding team members.