Administrative Assistant

We are seeking a highly organized and detail-oriented Administrative Assistant – HR & Finance to support the daily administrative, human resources, and finance functions of the company. The ideal candidate will assist in maintaining employee records, coordinating recruitment activities, processing payroll-related documentation, tracking company expenses, and ensuring the accuracy of administrative and financial records.

This role is ideal for individuals looking to build a career in Human Resources, Finance, and Business Administration while gaining exposure to various aspects of company operations.

Key Responsibilities

• Assist in the recruitment process, including job postings, interview scheduling, and candidate coordination.
• Maintain employee records, personnel files, and HR documentation.
• Monitor employee attendance, leave requests, and timesheets.
• Assist in onboarding and offboarding activities.
• Prepare employment contracts, HR forms, memos, and other employee-related documents.
• Coordinate employee training, engagement activities, and company events.
• Ensure HR records are accurate, organized, and confidential.

• Assist in preparing invoices, billing statements, and collection follow-ups.
• Process purchase requests, purchase orders, and supplier documentation.
• Record and monitor company expenses and reimbursements.
• Assist in accounts payable and accounts receivable monitoring.
• Maintain accurate financial records and filing systems.
• Support month-end reporting and reconciliation activities.
• Coordinate with suppliers, clients, and finance personnel regarding payments and documentation.

• Provide general administrative support to management and staff.
• Prepare reports, spreadsheets, presentations, and business correspondence.
• Organize and maintain company files, contracts, and records.
• Handle incoming calls, emails, and inquiries professionally.
• Assist in scheduling meetings, appointments, and company activities.