Finance Administrative Assistant (Remote Work)

Job Summary

This role supports daily finance and administrative operations, including data entry, reporting, and schedule coordination. It involves managing sales data in Xero, handling reconciliations, overseeing payables, and assisting with month-end closing, while providing general administrative support.

• Process, verify, and record supplier invoices by collecting supporting documentation, performing necessary checks, and entering transactions accurately in Xero.
• Match purchase orders with supplier invoices and delivery orders, investigating and resolving any discrepancies in coordination with relevant departments.
• Collaborate with the procurement and supply chain teams to ensure accurate invoice matching and timely inventory updates.
• Verify shipping bills against freight forwarder price lists and internal shipment records, ensuring consistency and accuracy.
• Monitor discrepancies between invoices and received goods or services, and follow up to resolve issues promptly.
• Process directors' and employees’ expense claims in compliance with company policies, ensuring appropriate approvals and receipt documentation.
• Support month-end closing processes, including the preparation of accruals and AP-related journal entries.
• Contribute to continuous improvement initiatives by assisting in the implementation of process enhancements and automation opportunities.
• Provide general administrative support to the finance department, ensuring smooth day-to-day operations.

• Minimum one year of work experience in accounts payable roles
• Hold a diploma or degree in Accountancy from a recognized institution or an equivalent qualification (e.g., ACCA or CPA)
• Proficient in word-processing software and spreadsheets, including Microsoft Excel, Microsoft Word, Google Drive, and Google Sheets
• Strong attention to detail, with the ability to identify numerical errors
• Excellent command of English, both written and spoken
• Eagerness to learn, proactive mindset, meticulous approach, and effective team player
• Ability to work independently, meet tight deadlines in a fast-paced environment
• Positive working attitude and a pleasant personality

• Working Hours: 9:00 AM – 6:00 PM (Monday to Friday)
• Tools: Monitask is used for screen and time tracking
• Maximum Salary: USD500-700

If you are interested, please accomplish the sample task below and please send your resume to car•••••••@keababies.com.

Sample Task - https://forms.gle/JPSnVj7FVAqU1Cff6

** This is a simulated exercise for recruitment purposes only. All strategies and data provided will remain confidential and will not be used commercially by the company.

1. Title your email: "I want to be your next Finance Admin Assistant"
2. Attach your resume and sample task answers in the email.

Note: Only shortlisted candidates with the sample task completed will be considered.