Administrative assistant

placeSan Juan calendar_month6/23/26

Job Description

Posted on 22 June 2026
Responsibilities
Communication: Respond to inquiries by phone, email, or in person. Provide polite and professional communication.
Organization: Manage staff appointments, employee records, and office procedures. Keep company policies up to date.
Problem-solving: Troubleshoot issues, resolve conflicts, and find solutions.
Data entry: Enter data and maintain employee holiday records.
Office equipment: Maintain office equipment, such as computers, photocopying machines, and paper shredders. Coordinate repairs when equipment breaks down.
Confidentiality: Handle sensitive information with discretion.
Customer service: Provide administrative support to customers.
Meetings: Take accurate minutes of meetings.

Visitors: Greet and assist visitors to the office.

Qualifications/Requirements

Strong Communication Skills
Administrative roles often require frequent interaction with colleagues, clients, and external stakeholders. Excellent verbal and written communication skills are essential for conveying information, answering inquiries, and maintaining professional correspondence.
Organizational Abilities
Administrative staff are responsible for managing multiple tasks and deadlines simultaneously. Strong organizational skills, including the ability to prioritize tasks, maintain schedules, and keep detailed records, are crucial for success in this role.
Attention to Detail
Administrative tasks often involve handling sensitive information, drafting documents, and coordinating logistics. Attention to detail is essential to ensure accuracy in tasks such as proofreading documents, maintaining records, and processing paperwork.
Proficiency in Office Software
Most administrative positions require proficiency in common office software, such as Microsoft Office (Word, Excel, PowerPoint), email platforms, and calendar management tools. Familiarity with database management software and other specialized applications may also be beneficial, depending on the specific requirements of the role or the nature of the business.

Some businesses may also be using AI tools to automate some processes and tasks, so an administrative assistant may also to list digital literacy as a skill on a resume.

Time Management Skills

Administrative staff are often tasked with managing their own workload and meeting deadlines independently. Strong time management skills, including the ability to prioritize tasks effectively, stay organized, and adapt to shifting priorities, are essential for maintaining productivity in a fast-paced environment.

Work location

CITY OF SAN JUAN, NCR, SECOND DISTRICT

Remarks

Kindly send us a copy of your updated resume/CV at

hrjhane.qsi@gmail.com

Please indicate the position you desire as the subject of your email.

You can also drop us a message on Facebook messenger.

Thank you! ?

Apply now

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