Accounts Payable Staff

ACCOUNTS PAYABLE (AP) STAFF

Reports To: Finance Officer / Accounting Supervisor / Finance Manager

Job Summary

The Accounts Payable (AP) Staff is responsible for processing and monitoring company payables, ensuring timely payment of obligations, verifying financial documents, maintaining accurate accounting records, and supporting overall financial operations of the company.

Duties and Responsibilities:

• Receive, review, and verify invoices, billing statements, receipts, and other supporting documents.
• Process payments to suppliers, contractors, utilities, and other company obligations.
• Prepare vouchers, checks, and other payment documents.
• Ensure all disbursements are properly approved and supported by complete documentation.
• Monitor due dates of payables to avoid penalties and delays.
• Reconcile supplier statements and resolve discrepancies.
• Record accounts payable transactions accurately in the accounting system.
• Maintain organized and updated files of financial documents and records.
• Assist in monthly financial reporting and audit requirements.
• Coordinate with suppliers and internal departments regarding billing concerns.
• Ensure compliance with company policies and accounting procedures.
• Perform other accounting and administrative tasks assigned by management.