Executive Assistant
About the role
Stile Italia Inc. is seeking an experienced and proactive Executive Assistant to join our team in Makati City, Metro Manila. In this full-time role, you will provide high-level administrative and secretarial support to our senior executives, playing a key part in ensuring the smooth running of our operations.
What you'll be doing- Conducts Inspection, Evaluation and Documentation of on-site developments.
- Attend site and/or office conference/meeting.
- Ensures completion of work within schedules.
- Responsible for overseeing all phases of the assigned projects.
- Assists in inspection and attends to pre and post turnover requirements of clients on site when necessary.
- Collaborate with other teams such as CAD Designers and/or Technical Team to coordinate all activities on site and ensures that contract and other requirements are satisfied.
- Reports project progress in regular basis to Executive Officer.
- Ensures that work implemented is within schedule and according to quality standards.
- Work hand in hand with partner Architects, Interior Designers and other assigned project officers.
- Answer client’s queries through email or call.
- Assist and provide quotation for Executive clients if necessary.
- Assist and provide project proposal presentation for Executive clients if necessary.
- Assists the Executive Officer with daily administrative duties and completes a broad variety of administrative tasks that include managing an active calendar of appointments; completing related reports; and compiling documents for meetings.
- Facilitates and manages the Executive’s accessibility and open lines of communication with clients on behalf of executive and company.
- Reads and routes all incoming mail and email for the Executive; proofreads and edits emails and correspondence for errors; initiates draft correspondence for executive review.
- Meets regularly with Executive to review status of projects; plan key events, meetings and prioritize open action items.
- Provides support and acts as back up for other Executive Assistants.
- Significant experience (1+ years) as an Executive Assistant or in a similar high-level administrative role.
- Excellent organisational and time management skills, with the ability to prioritise effectively
- Strong communication and interpersonal skills, with a professional and courteous manner
- Proficient in using office software such as Microsoft Office suite
- Attention to detail and the ability to work independently with minimal supervision
- Knowledge of office management best practices and procedures
What we offer
At Stile Italia Inc., we pride ourselves on our supportive and collaborative work environment. We offer competitive salaries, generous holiday allowances, and opportunities for career development. Your wellbeing is important to us, and we provide a range of health and wellness initiatives to support our employees.
About us
Stile Italia Inc. is a leading luxury furniture and homeware brand, known for our timeless Italian design and quality craftsmanship. With a growing presence in the Philippines, we are committed to providing our customers with an exceptional shopping experience.Our team of passionate and dedicated professionals work together to bring our brand vision to life.
If you are interested in this exciting opportunity, please apply now.