Executive assistant

Job Description

• Provide day-to-day administrative and operational support across HR, Legal, Administration, and Public Affairs functions, including document preparation, filing, meeting coordination, and follow-up of key tasks.
• Serve as a communication liaison between Chinese-speaking management and local employees, as well as external stakeholders such as service providers, contractors, business partners, and government agencies.
• Assist in HR operations, including employee documentation, onboarding coordination, attendance and leave monitoring, and internal communications.
• Support legal and compliance-related administrative tasks, including contract coordination, document tracking, regulatory filings, and maintenance of company licenses, permits, and corporate records.
• Perform general administrative duties, including office management, travel arrangements, procurement coordination, asset monitoring, and meeting logistics.
• Assist in public affairs and external relations activities, including coordination with local authorities, external consultants, and partners as required.
• Ensure the proper handling of confidential and sensitive information in accordance with company policies and data protection standards.
• Perform other duties and responsibilities as assigned by the supervisor and management team.

Qualifications/Requirements

• Bachelor’s degree in any relevant field; fresh graduates are encouraged to apply.
• Fluency in Mandarin Chinese is required, with the ability to effectively handle verbal and written communication, document review, and coordination with Chinese-speaking management.
• Filipino national with strong proficiency in English communication.
• Proactive, responsible, and detail-oriented, with a strong sense of accountability and initiative.
• Strong communication, coordination, and problem-solving skills.
• Ability to manage multiple tasks, prioritize effectively, and meet required deadlines.
• High level of integrity, professionalism, and confidentiality awareness, particularly when handling HR, legal, and management-related information.
• Proficient in Microsoft Office applications (Word, Excel, and PowerPoint).

Work location

LIPA CITY, BATANGAS

Remarks

No additional remarks

Apply now