US Payroll Specialist | Permanent WFH | Night Shift | Weekends Off

Strengthen Payroll Accuracy for Multi-State U.S. Operations

The Payroll Specialist plays a vital role in strengthening payroll accuracy, compliance, and employee trust across U.S. operations. This opportunity supports a managed IT leader serving law firms, offering a long-term global career with Emapta and a premium environment built for finance professionals who value precision, stability, and growth.

• Employment Type: Full time
• Shift: Night shift, weekends off; 9 AM to 6 PM EST, Monday to Friday
• Work Setup: Permanent work from home

• Competitive Salary Package
• Night differential pay to maximize your earnings
• Permanent WFH arrangement
• HMO coverage with free dependent upon regularization
• Prime office location in Makati with easy access to MRT stations, restaurants, and banks
• Fixed weekends off
• Salary Advance Program through our banking partner (Eligibility and approval subject to bank assessment. Available to account holders with minimum of 6 months company tenure.)
• Unlimited upskilling through Emapta Academy courses (Want to know more? Visit: https://emapta.com/training-calendar/)
• Free 24/7 access to our office gyms (Ortigas and Makati) with a free physical fitness trainer!
• Exclusive Emapta Lifestyle perks (hotel and restaurant discounts, and more!)
• Unlimited opportunities for employee referral incentives across the organization
• Standard government and Emapta benefits
• Total of 20 annual leaves to be used on your own discretion (including 5 credits convertible to cash)
• Fun engagement activities for employees
• Mentorship and exposure to global leaders and teams
• Career growth opportunities
• Diverse and supportive work environment

Qualifications

• 2 to 5+ years of hands-on U.S. payroll processing experience, with multi-state payroll strongly preferred
• Strong knowledge of federal and state wage and hour rules, including FLSA, overtime, and worker classifications
• Experience in a high-volume or multi-entity environment
• High proficiency with payroll systems such as ADP, UKG, Paychex, Paylocity, Workday, or similar platforms
• Strong Excel skills and comfort working with large datasets
• Exceptional accuracy, attention to detail, and confidentiality

• Experience in a PE-backed or high-growth environment
• Experience onboarding newly acquired entities into payroll
• Understanding of benefit deductions, retirement plan contributions, and year-end processes
• CPP or FPC certification is a plus

• Accuracy and attention to detail with a zero-error mindset for payroll data
• Customer service orientation with clear and empathetic employee communication
• Process mindset with the ability to streamline workflows and improve payroll efficiency
• Confidentiality when handling sensitive employee information
• Problem-solving skills to quickly identify and resolve discrepancies

Responsibilities

• Process bi-weekly or semi-monthly payroll cycles for employees across multiple U.S. states
• Validate and reconcile hours, earnings, deductions, garnishments, benefits, and taxes
• Track PTO, overtime, differentials, bonuses, and commissions accurately
• Review and audit payroll reports before submission to ensure complete accuracy

• Ensure payroll compliance with U.S. federal, state, and local regulations, including FLSA, minimum wage, overtime, and tax laws
• Maintain employee payroll records in accordance with company policies and regulatory requirements
• Support quarterly and annual filings, including W-2, 941, and state unemployment reports

• Serve as the first-line resource for employee payroll inquiries
• Resolve discrepancies related to pay, taxes, direct deposit, and withholdings
• Collaborate with HR and Accounting to maintain accurate employee data

• Assist with payroll system upgrades, integrations, and automations, including ADP, UKG, Paylocity, Workday, or similar systems
• Implement process improvements to increase efficiency and reduce error rates
• Support the integration of newly acquired companies into payroll systems and processes

• Participate in audits, system migrations, M&A onboarding, and payroll data cleanup
• Support cross-functional initiatives related to compensation, benefits, and HR operations

• Payroll is processed accurately and delivered on time every cycle
• Employees trust payroll data and experience minimal issues
• Compliance remains strong with clean internal and external audits
• Payroll processes and systems operate efficiently across all entities
• Newly acquired companies transition smoothly into payroll operations

About the Client

Our client is a holistic managed IT services partner for the legal services industry, helping law firms orchestrate and manage their IT environments so leaders can focus on elevating the practice of law and improving client experience. With scale, expertise, and deep knowledge of legal technology, they support law firms through technology strategy, implementation, training, support, and 24x7x365 help desk outsourcing.

Join the Top 1% Talent. A better career. A better life.

Collaborate with global teams, build meaningful expertise, and grow in a culture that prioritizes both performance and well-being.

Apply now and experience the difference!