Remote General Virtual Assistant – AU Client (Admin, Finance & Social Media) - ref. v20762423
We are seeking a highly organised and self-motivated General Virtual Assistant to support an Australian client. This is a remote, full-time role ideal for someone with a background in administrative assistance, executive support, and social media coordination.
The ideal candidate is proactive, detail-oriented, and confident in juggling multiple responsibilities across admin and creative functions.
Key Responsibilities:
?️ Admin & Executive Support- Attend and take detailed notes during Microsoft Teams meetings
- Manage emails and calendars with high efficiency
- Prepare and maintain client welcome packs
- Assist in documenting and improving Standard Operating Procedures (SOPs)
- Prepare templated reports and dashboards using Excel
- Assist with general administrative and organisational tasks
- Administrative Operations
- Manage inbox and calendar, ensuring follow-ups and priority tasks
- Compile quoted work orders from email and WhatsApp
- Perform accurate data entry and inventory updates in Xero
- Create and manage client quotes and invoices in Xero
- Send overdue reminders and track responses
- Assist with credit applications and follow-ups
- Coordinate aftersales support and client communications
- Maintain a high level of attention to detail across all tasks
- Social Media Coordination
- Research competitor brands and present fresh content ideas
- Design Instagram carousel posts using Canva
- Develop and maintain a marketing content calendar
- Prepare and schedule content for LinkedIn
- Support branding tasks such as brand guide and kit creation
- (Bonus) Assist with basic website design and editing via Squarespace
Minimum Requirements:
- Proficiency in Canva and CapCut
- Strong skills in Email and Calendar Management
- Experience using Xero for admin and invoicing tasks
Preferred Qualifications:
- Experience in Executive/Personal Assistance, Admin, and Social Media Marketing
- High attention to detail and excellent organisational skills
- Strong English communication skills – both written and verbal
- Proficiency in Microsoft Office Suite
- Familiarity with LinkedIn, Instagram and Facebook post scheduling/editing (Klaviyo)
You'll be working with a supportive and collaborative team that values trust, proactivity, and initiative. If you’re ready to take ownership of your role and grow professionally with a long-term client, we’d love to hear from you.
To Apply:Please submit your updated resume and a brief cover letter outlining your relevant experience. Shortlisted applicants will be invited to the next phase, including a skills assessment and virtual interview.