Payroll Assistant

Job Summary:

The Payroll Assistant plays a vital role in supporting end-to-end payroll operations. This position ensures the accurate processing of employee compensation, maintenance of payroll records, and compliance with government-mandated deductions. The role involves working with HRIS systems, resolving payroll-related inquiries, and assisting in audits and reporting.

Key Responsibilities:

• Assist in computing monthly salaries, overtime, bonuses, and deductions.
• Input and update payroll data (e.g., salary adjustments, timekeeping) in the HRIS.
• Support the processing of statutory deductions (SSS, PhilHealth, Pag-IBIG, BIR).
• Help validate timekeeping records and employee benefits information.
• Coordinate payroll approvals and submit data for disbursement.

• Maintain up-to-date employee compensation profiles.
• Generate payroll summaries, payslips, and government remittance reports.
• Help prepare annual tax filings (e.g., BIR 2316, Alphalist).
• Track payroll cost variances and assist in generating reports for management.

• Respond to employee inquiries regarding salaries, deductions, and benefits.
• Assist in explaining payslip details, back pay, and tax withholdings.
• Coordinate with Finance for payroll fund requests and disbursements.
• Help resolve payroll discrepancies or miscalculations.

• Support timely submission of monthly remittances to government agencies.
• Reconcile statutory contributions and monitor deadlines.
• Keep informed of changes in labor laws and tax regulations affecting payroll.

• Maintain accurate HRIS payroll records.
• Support testing and updates of HRIS payroll modules.
• Assist in identifying process improvement opportunities.
• Train employees on self-service functions (e.g., payslip access, loan tracking).

Qualifications:

Education:

• Bachelor’s degree in Human Resources, Accounting, Business Administration, or a related field.

Skills and Experience:

• 1–2 years of experience in payroll, accounting, or HR operations preferred.
• Working knowledge of HRIS or payroll systems (e.g., Sprout, SAP, QuickBooks).
• Familiarity with government reporting (SSS, PhilHealth, Pag-IBIG, BIR).
• Strong attention to detail, time management, and numerical accuracy.
• Proficiency in Microsoft Excel and other office tools.

Core Competencies:

• Accuracy & Confidentiality – Ensures payroll data integrity and protects sensitive information.
• Analytical Thinking – Identifies discrepancies and ensures timely corrections.
• Team Collaboration – Coordinates well with HR, Finance, and employees.
• Process-Oriented – Follows procedures and seeks opportunities for efficiency.
• Customer Service – Handles payroll inquiries with professionalism and clarity.