AU Executive Financial Assistant (w/ NDIS Experience) | ZR_810_JOB - Quezon City

This is a remote position.

Job Overview

You will be responsible for ensuring compliance, preparing financial reports, and handling key executive administrative (EA) tasks as required. This is a fantastic opportunity for a detail-oriented and proactive professional to make a meaningful impact in the NDIS sector .

Job Description

As an Executive Financial Assistant, part of your responsibilities include:

• Bookkeeping & Financial Management: Maintain accurate financial records, process transactions, and reconcile accounts.
• NDIS Claims & Reconciliations: Manage NDIS claims, reconcile funding, and ensure timely payments.
• Payroll Processing: Handle payroll functions, ensuring accuracy and compliance with Australian regulations.
• Invoicing & BAS Preparation: Generate invoices, manage accounts receivable/payable, and assist in Business Activity Statement (BAS) preparation.
• Financial Reporting: Prepare and present financial reports for the CEO and Accountant, ensuring compliance with accounting standards.
• Liaising with Key Stakeholders: Collaborate with the CEO, Accountant, and other relevant team members on financial matters.
• Executive Assistance (EA) Tasks: Provide administrative support to the CEO, including scheduling, correspondence, and document preparation.

• Minimum 5 years of relevant experience in an Executive/Financial Assistant role under an NDIS organization.
• Experience working for an Australian Client/Business is required.
• NDIS bookkeeping and claims experience.
• Strong proficiency in Xero and MYOB.
• Solid knowledge of Australian bookkeeping standards.
• Highly skilled in Microsoft Office (Excel, Word, Outlook, etc.).
• Strong attention to detail, analytical skills, and problem-solving abilities.
• Ability to work independently and manage multiple priorities.
• Experience with VisualCare software.
• Previous Executive Assistant (EA) experience.
• Prior experience in financial roles within the NDIS or healthcare sector.

• Permanent Work-from-home setup
• Company-provided equipment
• Secondary Wi-Fi Modem
• 21 Leave Credits
• 100% conversion of UNUSED leave credits
• HMO on Day 1
• 13th Month Pay
• Grab Voucher every month
• Birthday Gift
• Loyalty Gift
• Christmas Gift
• Work-Life Balance
• Active employee engagements physically such as Christmas Party & Team Building, and virtual events such as town-hall with prizes.