Executive Assistant

Be Part of Our Growth Journey! Smarter, Stronger, and More Fun Than Ever

We’re entering our next stage of growth strengthening our operations, expanding our client base, and building a workplace culture that values balance, ownership, and continuous improvement.

As part of our continued partnership with one of our key clients, we’re hiring a highly organized, proactive, and detail-oriented Executive Assistant to join our growing team.

What You’ll Be Doing

As an Executive Assistant, you will play a critical role in supporting the Managing Director and leadership team by driving organization, protecting executive time, and ensuring strategic priorities are executed efficiently across the business.

• Manage and coordinate complex calendars and schedules for the Managing Director and leadership team
• Prioritize meetings, appointments, and activities to ensure focus on high-value business priorities
• Filter and manage low-priority requests and communications
• Triage and manage high volumes of emails and correspondence
• Draft professional communications and ensure urgent matters are escalated appropriately
• Act as a gatekeeper for internal and external communications
• Prepare meeting agendas, briefing documents, reports, and presentation materials
• Track action items and ensure follow-through across leadership and operational teams
• Coordinate cross-functional communication and alignment across departments
• Support key business projects and strategic initiatives on behalf of the Managing Director
• Manage travel arrangements, itineraries, and logistics for executives
• Maintain confidentiality and professionalism in handling sensitive business information
• Help drive operational efficiency, accountability, and business momentum across the organization

• Minimum of 3+ years of experience as an Executive Assistant supporting senior leaders or executive teams
• Proven experience managing multiple stakeholders and competing priorities
• Exceptional organizational, prioritization, and time-management skills
• Strong judgment with the ability to distinguish between urgent and important matters
• Confidence to challenge, push back, and manage executive priorities effectively
• Excellent written and verbal communication skills
• High level of professionalism, discretion, and confidentiality
• Strong attention to detail with a proactive and solutions-focused mindset
• Ability to thrive in a fast-paced, scaling business environment
• Strong coordination, follow-through, and accountability skills
• Proficiency in Microsoft Office and digital collaboration tools
• Ability to work independently while collaborating effectively with teams
• Willingness to work Australasian, North American, or UK shift hours
• Willingness to work in or relocate to Angeles City, Pampanga

• Competitive salary and benefits
• A company that’s growing again with stability, vision, and momentum
• Fun, supportive, and collaborative culture
• Great clients you’ll actually enjoy working with
• Clear focus on work–life balance
• Real career growth opportunities as the company expands
• Get covered from Day 1 with HMO benefits for you and 2 dependents