Virtual Assistant / Administrative Support Specialist
ApexBridge Inc. Cebu Full-time
About ApexBridge Business Solutions
ApexBridge Business Solutions partners with international businesses to provide high-quality remote staffing and business support solutions. We are seeking a highly organized and proactive Virtual Assistant / Administrative Support Specialist to join our growing team and support a professional services client.
This is an excellent opportunity for someone who enjoys administrative work, process improvement, client communication, and supporting a fast-paced remote team.
Key Responsibilities
Administrative & Executive Support- Manage calendars, appointments, and meeting schedules
- Coordinate travel, accommodation, and event bookings
- Organize and maintain digital files and records
- Prepare meeting agendas, minutes, and reports
- Monitor shared inboxes and respond to routine inquiries
- Escalate priority matters to the appropriate team members
- Assist with client onboarding and document collection
- Maintain professional communication with clients and stakeholders
- Update and maintain standard operating procedures (SOPs)
- Track tasks, deadlines, and project progress
- Assist with workflow documentation and process improvements
- Support automation and efficiency initiatives
- Schedule social media content
- Create basic graphics using Canva
- Assist with email marketing campaigns
- Support recruitment, onboarding, and team administration activities
Qualifications
Required Experience- Minimum 2 years of experience as a Virtual Assistant, Administrative Assistant, Executive Assistant, or similar role
- Excellent written and verbal English communication skills
- Strong organizational and multitasking abilities
- Ability to work independently with minimal supervision
- Microsoft 365 (Outlook, Word, Excel, Teams)
- Google Workspace
- Canva
- Project management or CRM platforms
- Comfortable learning new software and systems
- Experience supporting Australian, UK, European, or North American businesses
- Experience working remotely
- Familiarity with bookkeeping, accounting, or professional services environments
What We're Looking For
We're looking for someone who is:
- Highly organized and detail-oriented
- Proactive and resourceful
- Reliable and accountable
- Professional and client-focused
- Comfortable handling confidential information
- Eager to learn and grow within the business
Employment Details
Position: Virtual Assistant / Administrative Support SpecialistLocation: Remote (Philippines)
Employment Type: Full-Time
Work Schedule: Day Shift or Australian Business Hours
Salary: Competitive and based on experience
Benefits- Permanent work-from-home setup
- Career growth opportunities
- Training and development support
- International client exposure
- Collaborative and supportive team culture
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