Commissioning and Technical Administrator

About Penbrothers

Penbrothers is an HR & remote talent management partner and one of the fastest-growing companies in the Philippines. We provide talented Filipinos with global opportunities in high-growth startups and dynamic companies, from the comfort of their own homes.

About the Role

The Commissioning and Technical Administrator job is to support our Commissioning, Testing, Adjusting & Balancing (TAB), and Kitchen Energy Solutions (KES) operations providing commissioning project administration and technical documentation development.

In the technical administration capacity, this role’s responsibilities include researching, writing, designing, and maintaining the full range of technical documents that support our client’s and KES operations: field manuals, instructional guides, training materials, and multimedia learning content.

• Commissioning Administration
• Serve as the primary point of coordination for commissioning project documentation, maintaining a clear, current picture of all submittals, outstanding deliverables, and upcoming deadlines across active projects.
• Manage the full commissioning documentation workflow from project kickoff through closeout, ensuring all deliverables are tracked, submitted on schedule, and properly filed.
• Assist in the development, review, and quality control of commissioning plans, pre- functional checklists, and functional performance test (FPT) procedures.
• Provide technical support on mechanical and electrical commissioning projects, including review of design drawings, submittals, sequences of operation, and system specifications.
• Communicate directly with internal project teams, Mechanical Contractors, Control
• Contractors and General Contractors, to facilitate the timely completion of commissioning milestones.
• Maintain project tracking systems and document control databases to support the Chief Technical Officer and project managers in monitoring project health and deliverable status.
• Support quality control reviews of completed commissioning documentation to ensure accuracy, completeness, and compliance with project-specific standards.
• Prepare commissioning reports and project closeout packages.
• Technical Administration
• Assist in the research, writing, and development of technical documents across all service lines, including TAB procedures, mechanical and electrical commissioning processes, building envelope testing, and kitchen hood / DCKV systems.
• Assist in the design, production, and maintaining field manuals and spreadsheets used by technicians as practical, on-the-job reference tools — ensuring content is accurate, clearly written, and formatted for use in the field.
• Develop instructional and training documents covering technical procedures, equipment operation, safety requirements, and company standards for use by TAB technicians, commissioning personnel, KES installation staff, and office staff performing technical work.
• Assist in creating and maintaining training content, including instructional and training videos, to support skills development and ongoing technical education across both divisions.
• Develop and maintain standardized company submittals and report forms, checklists, and templates.
• Assist in the creation and organization of safety training content and compliance materials to support regulatory and company safety requirements.
• Maintain structured records of technician development progress, competency milestones, certifications, production, and quality documentation to ensure proper technician development.

• 1-3 years of experience in commissioning, mechanical/electrical commissioning, or building systems commissioning a plus.
• Computer competency, as our firm utilizes AI tools to create and review documents as part of the position.
• Ability to read and interpret mechanical and electrical construction documents, design drawings, and equipment submittals.
• Demonstrated ability to research, write, and produce clear, accurate technical documents for a technical audience, including procedures, manuals, guides, and reference materials.
• Experience managing or coordinating multiple projects simultaneously, with strong follow-through on deliverables and deadlines.
• Proficiency in Microsoft Office Suite, including Excel, Word and PowerPoint, production of professional technical documents and training materials.
• Experience in maintaining document control systems, project tracking databases, or structured technical resource libraries.
• Strong technical writing and verbal communication skills, with the ability to translate complex technical content into clear, usable materials.
• Demonstrate ability to work independently and manage competing priorities in a fast-paced environment.

Our Hiring Process

We utilize AI tools to enhance hiring efficiency and ensure a fair evaluation. Consequently, candidates will engage with an AI Interviewer, supervised by Human Talent Acquisition Experts who will support your entire application journey.

Our AI Expectations: While we encourage you to use AI for CV refinement and research, we require that all interviews and assessments be completed through your own authentic effort. The use of real-time AI assistance during interviews or to complete skills tests is strictly prohibited to ensure a fair and genuine evaluation of your capabilities.

What You’ll Get

At Penbrothers, we are obsessed with creating positive employee experiences. Here you’ll find an environment that nurtures learning and provides opportunities for growth. You’ll have the opportunity to make an impact on fast-growing startups and dynamic companies.

• Meaningful work & Growth: We take every opportunity to stretch ourselves and deliver an excellent client experience.
• Employee as our biggest asset: We are genuinely invested in our people’s career and welfare.
• Global reach & local impact: Get to work with high-growth startups and dynamic companies from the comfort of your own home.
• Powering global startups: We’ve created 1,400 Filipino jobs that empower global start-ups to focus on growth.