Administrative officer

Job Description

• Office & Facility Management: Oversee the maintenance of office premises and manufacturing facilities; coordinate with maintenance personnel or third-party contractors for repairs and utility management.
• Documentation & Record Keeping: Maintain an organized filing system for production reports, government permits, supplier invoices, and employee records.
• Inventory Control (Office & PPE): Manage the procurement and distribution of office supplies, cleaning materials, and Personal Protective Equipment (PPE) for factory workers.
• Compliance & Licensing: Assist in the renewal of business permits, environmental clearances, and other regulatory requirements specific to the manufacturing industry.
• Personnel Coordination: Act as a liaison between the plant and the HR department for attendance monitoring, payroll preparation, and the implementation of company policies.
• Security & Safety Oversight: Coordinate with security services to ensure the safety of the plant assets; support the Safety Officer in documenting incident reports or safety drills.
• Fleet & Logistics Support: Assist in scheduling vehicle maintenance for delivery trucks and coordinating administrative needs for the logistics team.

• Education: Bachelor’s degree in Business Administration, Management, Public Administration, or a related field.
• Experience: At least 2–3 years of experience in administrative or office management, preferably within a manufacturing or industrial setting.
• Technical Skills: * Proficiency in Microsoft Office Suite (Word, Excel, Outlook).

• Soft Skills:

o Exceptional Organizational Skills: Ability to multitask and prioritize in a fast-paced production environment.

o Integrity: High level of discretion and confidentiality regarding company records and personnel data.

Work location

CEBU CITY (CAPITAL), CEBU

Remarks

No additional remarks

Apply now