Senior Finance Officer

• Continuous coaching and collaboration with PRC Finance & Accounting Division, to ensure that the implementation of the joint PRC-PNS projects complies with all the financial requirements.
• Coordination with PRC focal points and finance staff operations, within the scope of his/her job
• Maintain banking relations and plan and monitor country cash flow requirements.
• In close coordination with the Implementing Offices and Chapters, accounting division, Implementing unit, ensure timely replies to finance related audit questions.

• Petty cash Management
• Cash advances and Revolving fund Management
• Payment management
• Supplies Management
• Bank accounts Management

• Review monthly financial reports and verification of supporting documents per project; encoding in cooperation with the responsible Project Manager/Country Rep, consolidation of expenses, bank reconciliation, and ensure that supporting documents are uploaded in PNS system
• Winpaccs (Financial system) data entry and monthly end of period closures per project
• Budget follow up: produce BVA reports from Winpaccs detailing budget and actual expenses per project and donor, and share possible deviations with responsible Project Manager/Country Rep to be explained to PNS HQ
• Verification and analysis of the project bank reconciliation: receivables, payables, bank cash balances and bank statements
• In coordination with the assigned PRC focal point and units, support the elaboration of donor’s financial reports in line with its respective requirements and templates.
• In coordination with PRC and PNS team, provide technical support to budget proposal development in line with internal and donor requirements
• Ensure that financial records are properly filed and easily accessible
• Follow up on reimbursements, working advances, bills, bank transfers and cheques issued
• Work together with the accounting unit in close coordination with the PNS Project Manager/Country Rep to ensure continuous finance monitoring and timely reporting

• In close coordination with Project Managers, ensure compliance with PRC and PNS financial policies and procedures
• Monitoring of cash advances and liquidations
• Monitoring and closure of incidences.
• Monitoring of Receivables and Payables.
• Continuously stay abreast with donor policies, procedures, rules and regulations; compile and update local policies to ensure adherence
• Financial briefing for PNS team.
• Timely inform about deviations and outstanding working advances

• In close collaboration with PNS Country Rep and PNS Admin & Logistics staff, follow up on contracts of PNS staff, clearances and application for leave.
• Ensure that PNS office purchases are in line with PRC and NLRC regulations.
• Ensure that the PNS Office inventory list is kept up to date in close collaboration with PNS Admin & Logistics Officer.

QUALIFICATIONS:

• Bachelor Degree in Accounting & Financial Management, accountancy or related field.
• Minimum of 5 years work experience
• Excellent financial data management & systems skills
• Previous experience with working in NGOs and back donor requirements
• Willing to work onsite in Mandaluyong