Executive Assistant

Job Description:

The ideal candidate is detail-oriented, tech-savvy, and possesses excellent communication skills, with a proven track record in administrative support.

Key Responsibilities:

• Manage busy executive calendars, scheduling appointments, meetings, and events while ensuring optimal time management.
• Act as the primary point of contact for internal and external communications, screening calls and managing information flow efficiently.
• Prepare reports, presentations, and documents as required, maintaining a high standard of accuracy and presentation.
• Coordinate travel arrangements, including flights, accommodations, and itineraries, ensuring all logistics are in place for smooth travel.
• Organize and prepare for meetings, including agenda setting, material preparation, and minute taking.
• Maintain confidential files and documents, ensuring proper handling of sensitive information.
• Assist with various projects and initiatives, providing administrative support and tracking progress as needed.
• Occasionally work late hours to support executive needs and respond to urgent matters.
• Foster a collaborative office environment while maintaining professionalism and discretion.

Requirements

Key Qualifications:

• Proven experience as an Executive Assistant, Personal Assistant, or in a similar administrative role.
• Exceptional organizational and time management skills, with the ability to prioritize tasks effectively.
• Strong proficiency in Microsoft Office Suite and familiarity with project management tools.
• Excellent verbal and written communication skills, with attention to detail.
• Ability to handle confidential information with discretion.
• Willingness to work flexible hours, including late nights when necessary.
• Valid passport and willingness to travel domestically and internationally as required.
• Strong interpersonal skills and a collaborative approach to work.

Preferred Qualifications:

• Bachelor’s degree in Business Administration or a related field.
• Experience working in a fast-paced environment with changing priorities.
• Knowledge of office management systems and procedures.

Benefits

Travel