Executive Assistant

The ideal candidate will be a self-starter with excellent communication skills, capable of handling a wide range of executive and administrative support tasks with discretion and efficiency.

Job Responsibilities:

Executive Support:

• Manage and maintain the executive’s calendar, including scheduling meetings, appointments, and travel arrangements.
• Prepare and edit correspondence, reports, presentations, and other documents.
• Act as a point of contact between the executive and internal/external stakeholders.
• Attend meetings, take minutes, and follow up on action items.
• Handle confidential information with the utmost discretion.

Administrative Support:

• Oversee and ensure the smooth running of the office on a day-to-day basis.
• Manage office supplies inventory and place orders as necessary.
• Coordinate internal and external meetings and events.
• Maintain electronic and paper filing systems.

Communication & Coordination:

• Serve as a liaison between departments and facilitate smooth internal communication.
• Organize and coordinate travel and accommodation for staff when needed.

Record Management:

• Maintain and update contact lists, records, and databases.
• Organize and archive company documents and sensitive files appropriately.

Job Requirements:

• Bachelor’s degree in Business Administration or related field preferred.
• Proven experience as an executive assistant, personal assistant, or office administrator.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent organizational and time-management skills.
• Strong written and verbal communication skills.
• Ability to multitask, prioritize tasks, and meet deadlines.
• High level of integrity and discretion in handling confidential information.
• Professional demeanor and a proactive attitude.