Onboarding Specialist (Fixed-Term Contract)

Role Description

An Onboarding Specialist plays a crucial role in ensuring a smooth and engaging transition for new hires into an organization. Their responsibilities typically span both recruitment support and employee onboarding. Here's a breakdown of their key duties:

1. Candidate Experience Management

• Serve as a point of contact for candidates.
• Provide timely updates and feedback.
• Ensure a positive and professional experience.
• Pre-Onboarding Preparation
• Send welcome emails and onboarding schedules.
• Coordinate IT setup (laptops, email accounts, access badges).
• Ensure completion of required documentation (e.g., government forms, contracts).
• Day-One Experience
• Organize orientation sessions.
• Introduce new hires to teams and key stakeholders.
• Provide company handbooks and training materials, if needed.
• Onboarding Program Management
• Track onboarding progress and milestones.
• Collect feedback from new hires and managers.
• Continuously improve onboarding processes based on feedback.
• Compliance & Documentation
• Collation and safekeeping of pre-employment requirements.
• Ensure all legal and company-specific documents are completed.
• Maintain accurate records in TA or Onboarding systems.

• Strong communication and interpersonal skills.
• Familiarity with ATS (Applicant Tracking Systems) and HRIS platforms.
• Organizational and multitasking abilities.
• Knowledge of labor laws and onboarding best practices.

Critical Requirements:

• At least one (1) year relevant experience.
• Must be amenable to work on a hybrid work arrangement in Pasay Office.
• Open to a fixed-term contract of 4 to 6 months.