Administrative Assistant (Human Resource, Timekeeping and Payroll)

ADMINISTRATIVE ASSISTANT (HUMAN RESOURCE, TIMEKEEPING AND PAYROLL)

Job Description: One of our subsidiary companies, MACSOL CORPORATION is looking for a highly organized and detail-oriented Administrative Assistant (Timekeeping and Payroll) to join our team. The ideal candidate thrives on data precision, maintains strict confidentiality, and possesses strong administrative skills.

About Us: Macsol Corporation is a forward-thinking company that combines expertise in renewable energy solutions and general construction services. With these two capabilities, we provide integral solutions that deliver both structural excellence and energy efficiency.

Key Responsibilities

• Monitor daily staff attendance and tracking logs using automated timekeeping systems.
• Review and verify timesheets, work charts, and electronic clock-in/out records for accuracy.
• Identify timekeeping discrepancies and collaborate with managers to fix missed punches or errors.
• Track employee leave types, including vacation, sick leave, and unpaid absences.
• Calculate premium hours, including overtime, and holiday pay.

• Compile and organize payroll data to assist the payroll specialist or accounting team.
• Update payroll records regarding new hires, department transfers, terminations, and rate changes.
• Process benefits deductions, tax withholdings, and mandatory statutory contributions.
• Investigate employee payroll inquiries and resolve issues regarding checks or pay stubs professionally.
• Generate regular payroll reports for the management and finance teams to review.

• Maintain electronic and physical files containing sensitive, confidential employee payroll data.
• Assist with onboarding paperwork by collecting direct deposit details and tax documents from new hires.
• Draft internal communications such as memos regarding timesheet deadlines or holiday schedules.
• Provide general administrative support to the HR and finance departments as needed.

• Bachelor’s degree in Human Resource, Business, Finance, or Accounting.
• 3-4 years of experience in administrative support, data entry, timekeeping, or basic payroll tasks.
• Proven capacity to handle highly confidential personal and financial data ethically.
• Strong ability to prioritize tasks to meet strict, non-negotiable payroll deadlines.
• Excellent communication skills.

Apply now and be part of our growing team!