Recruitment Administrator / Executive Assistant (AU Market)

Salary: PHP 40,000 – 45,000 + Benefits

About the Role

We are looking for a highly organised and proactive Recruitment Administrator / Executive Assistant to directly support our CEO in managing Australian (onshore) recruitment operations.

This is a dual-role position combining end-to-end recruitment support with executive assistance, ideal for someone who thrives in a fast-paced environment and is confident communicating with Australian candidates and stakeholders.

Key Responsibilities

• Source candidates through LinkedIn, job boards, and other channels
• Draft and post compelling job advertisements
• Create and refine job descriptions based on role requirements
• Conduct initial phone screenings with Australian candidates
• Identify and shortlist qualified candidates

• Maintain and manage the recruitment pipeline
• Track candidates across all hiring stages
• Ensure timely follow-ups on applications and requirements
• Keep accurate records within ATS or tracking systems

• Communicate professionally with Australian candidates
• Schedule interviews and coordinate with stakeholders
• Send contracts and onboarding documentation
• Ensure a smooth and positive candidate experience

• Manage the CEO’s inbox and prioritise communications
• Maintain and organise the CEO’s calendar
• Schedule meetings and coordinate appointments
• Assist with ad hoc administrative and recruitment-related tasks

• Proven experience in recruitment, talent acquisition, or HR support
• Experience supporting Australian or international clients (preferred)
• Excellent English communication skills (written and verbal)
• Confident in conducting phone screenings with AU candidates
• Strong organisational and time management skills
• Ability to manage multiple priorities and deadlines
• Proficiency in LinkedIn, job boards, and ATS platforms
• Experience in executive or admin support is highly advantageous

• Detail-oriented and highly organised
• Proactive and resourceful
• Professional and confident communicator
• Able to work independently with minimal supervision
• Strong sense of ownership and accountability

• Salary of PHP 40,000 – 45,000 per month
• HMO and statutory benefits
• Paid leave entitlements
• Stable, long-term role