Procurement specialist (purchasing / vendor management)

BRIEF JOB DESCRIPTION:

This role supports end-to-end procurement activities, including order monitoring, vendor coordination, GRN processing, expense tracking, and maintaining accurate procurement records to ensure smooth and compliant operations.

JOB RESPONSIBILITIES:

1. Review Purchase Requisitions (PRs) and convert them into Purchase Orders (POs) in SAP.
2. Validate purchase thresholds, client orders, contracts, quotations, and Statements of Work (SOWs)
3. Ensure timely approval and dispatch of PO copies to vendors.
4. Verify accuracy of POs, including quantities, pricing, delivery addresses, and delivery dates.
5. Coordinate with vendors to obtain accurate ETA dates and update SAP with appropriate goods and service codes.
6. Monitor order status, follow up on deliveries, and expedite orders as needed.
7. Perform Good Receipt Notes (GRN) and ensure accurate system postings.
8. Onboard vendors by validating compliance and required documentation.
9. Receive and respond to procurement-related queries via phone, email, and ticketing systems.
10. Maintain communication with service providers, lessors, and vendors.
11. Manage and maintain procurement and office-related databases.
12. Track and manage iOPEX monthly expenses.
13. Prepare reports, presentations, and procurement documentation with high accuracy and attention to detail.
14. Communicate procurement issues or risks to stakeholders and management promptly.

• Strong knowledge of procurement processes, policies, and regulations.
• Good understanding of procurement tools, systems, and technologies (SAP experience preferred)
• Excellent communication and follow-up skills.
• Strong attention to detail with the ability to maintain accurate and organized records.
• Ability to collaborate effectively with internal teams and external vendors.
• Organized, detail-oriented, and capable of managing multiple priorities