BDG Administrative Assistant

About the Role

We're looking for a highly organized and detail-oriented BDG Administrative Assistant to support our Vice President of Sales & Operations and the Business Development Group. This role combines executive support, sales operations, and administrative coordination to ensure accurate sales monitoring, timely accreditation processing, and smooth day-to-day operations.

If you enjoy organizing information, coordinating with different teams, and ensuring things get done accurately and on time, we'd love to hear from you.

• Provide administrative and executive support to the VP of Sales & Operations.
• Own and maintain the Sales Monitoring process, ensuring the accuracy and completeness of sales data in our ERP system.
• Generate and maintain sales reports, dashboards, and performance tracking.
• Manage the end-to-end Sales Accreditation process, including preparation, submission, renewals, and documentation.
• Coordinate with Sales, Finance, HR, Admin, IT, Legal, and other departments to ensure timely completion of business requirements.
• Handle customer inquiries and coordinate with Customer Care and Technical Support when necessary.
• Schedule meetings, prepare reports, business correspondence, and presentation materials.
• Support the monitoring of Accounts Receivable, billing, and collections activities.
• Maintain organized digital records and ensure compliance with company processes.
• Perform other administrative and operational duties as assigned.

• Bachelor's degree in Business Administration, Marketing Management, or any related business course.
• At least 2–5 years of experience as an Administrative Assistant, Executive Assistant, Sales Coordinator, Sales Operations Assistant, or in a similar role.
• Experience using ERP systems (Odoo is an advantage).
• Advanced proficiency in Microsoft Office 365.
• Strong organizational, communication, and time management skills.
• Excellent attention to detail and ability to manage multiple priorities.
• Comfortable working in a fast-paced environment with minimal supervision.